Prioritization templates
With Miro's prioritization templates collection, decide on the problem you and your team are trying to solve, agree on a process, and then put it into action in a collaborative way. Use one of the many prioritization frameworks and move projects forward.
85 templates
- 1 likes110 uses
3x3 Prioritization Method Template
It’s all about assessing a task or idea, and quickly deciding the effort it will take and the potential impact it will have—ranked low, medium, or high. That’s what the 3x3 prioritization method does: Help teams prioritize and identify quick wins, big projects, filler tasks, or time-wasters. With nine bucket areas, it offers slightly greater detail than the 2x2 Prioritization Matrix (or Lean Prioritization Method). It’s easy to make your own 3x3 prioritization matrix—then use it to determine what activities or ideas to focus on with your valuable resources.
- 5 likes241 uses
2x2 Prioritization Matrix Template
Ready to set boundaries, prioritize your to-dos, and determine just what features, fixes, and upgrades to tackle next? The 2x2 prioritization matrix is a great place to start. Based on the lean prioritization approach, this template empowers teams with a quick, efficient way to know what's realistic to accomplish and what’s crucial to separate for success (versus what’s simply nice to have). And guess what—making your own 2x2 prioritization matrix is easy.
- 1 likes222 uses
Action Priority Matrix Template
You and your teammates probably have more ideas than resources, which can make it difficult to prioritize tasks. Use an Action Priority Matrix to help choose the order in which you will work on your tasks, allowing you to save time and money and avoid getting bogged down in unnecessary work. An Action Priority Matrix is a simple diagram that allows you to score tasks based on their impact and the effort needed to complete them. You use your scores to plot each task in one of four quadrants: quick wins, major projects, fill-ins, and thankless tasks.
- 65 likes5.7K uses
Business Model Canvas Template
Your business model: Nothing is more fundamental to who you are, what you create and sell, or ultimately whether or not you succeed. Using nine key building blocks (representing nine core business elements), a BMC gives you a highly usable strategic tool to develop and display your business model. What makes this template great for your team? It’s quick and easy to use, it keeps your value proposition front and center, and it creates a space to inspire ideation.
- 614 likes2.8K uses
Features Prioritization Tool
The Features Prioritization Tool offers a systematic approach to prioritizing product features based on criteria such as value, effort, and strategic alignment. It provides a structured framework for capturing, evaluating, and ranking feature ideas, enabling teams to make informed decisions about what to build next. With customizable scoring mechanisms and visual dashboards, this template empowers product teams to optimize their product roadmap and deliver maximum value to customers, driving competitiveness and market success.
- 582 likes2.3K uses
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Eisenhower Matrix Template
Have an overwhelming list of to-dos? Prioritize them based on two key factors: urgency and importance. It worked for American president Dwight D. Eisenhower, and it can work for you—this decision-making framework will help you know where to start and how to plan your day. With our template, you can easily build an Eisenhower Matrix with a quadrant of key areas (Do, Schedule, Delegate, and Don’t Do) and revisit it throughout the day as your priorities change.
- 16 likes1.4K uses
Impact/Effort Matrix Template
Growing organizations have countless to-do’s and only so many hours in a day (or weeks before a big launch) to get them done. That’s where an impact effort matrix comes in. It gives you a quick visual guide to help prioritize your tasks and know exactly what’s worth doing. Using our template, you can create a matrix that organizes your activities into four main categories: quick wins that are low effort, effort-intensive projects that provide long-term returns, fill-ins that are low effort but low value, and time-wasters.
- 17 likes1.3K uses
SWOT Analysis Template
When you’re developing a business strategy, it can be hard to figure out what to focus on. A SWOT analysis helps you hone in on key factors. SWOT stands for Strengths, Weaknesses, Opportunities, and Threats. Strengths and weaknesses are internal factors, like your employees, intellectual property, marketing strategy, and location. Opportunities and threats are usually external factors, like market fluctuations, competition, prices of raw materials, and consumer trends. Conduct a SWOT analysis whenever you want to explore opportunities for new businesses and products, decide the best way to launch a product, unlock your company’s potential, or use your strengths to develop opportunities.
- 1 likes907 uses
Pyramid Diagram Template
A pyramid diagram is a perfect tool for demonstrating concepts that can be broken down into a layered hierarchy. Each level of the pyramid builds on the one before it, clearly illustrating how certain actions lead to specific results. The Miro Pyramid Diagram template is your tool for any and all pyramid illustrations.
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Synoptic Table Template
Reduce complexity and bring clarity to your teamwork with the Synoptic Table Template by Miro. Break down abstract concepts into clear, manageable components.
- 6 likes567 uses
MoSCoW Matrix Template
Keeping track of your priorities is a big challenge on big projects, especially when there are lots of deliverables. The MoSCoW method is designed to help you do it. This powerful technique is built on a matrix model divided into four segments: Must Have, Should Have, Could Have, and Won’t Have (which together give MoSCoW its name). Beyond helping you assess and track your priorities, this approach is also helpful for presenting business needs to an audience and collaborating on deliverables with a group of stakeholders.
- 45 likes532 uses
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Project Schedule
The Project Timeline Template simplifies project management. Illustrating tasks, milestones, and deliverables on a calendar visually shows teams a project's progression. One of its standout benefits is its ability to foster clarity. With this template, project milestones are translated into an easily digestible format, enabling team members to quickly comprehend the entirety of the project's scope and sequence, thereby enhancing productivity and reducing potential misunderstandings.
- 6 likes423 uses
SMART Goals Template
Setting goals can be encouraging, but can also be overwhelming. It can be hard to conceptualize every step you need to take to achieve a goal, which makes it easy to set goals that are too broad or too much of a stretch. SMART is a framework that allows you to establish goals in a way that sets you up for success. SMART stands for Specific, Measurable, Attainable, Relevant, and Timely. If you keep these attributes in mind whenever you set goals, then you’ll ensure your objectives are clear and reachable. Your team can use the SMART model anytime you want to set goals. You can also use SMART whenever you want to reevaluate and refine those goals.
- 6 likes413 uses
Product Roadmap Template
Product roadmaps help communicate the vision and progress of what’s coming next for your product. It’s an important asset for aligning teams and valuable stakeholders – including executives, engineering, marketing, customer success, and sales – around your strategy and priorities. Product roadmapping can inform future project management, describe new features and product goals, and spell out the lifecycle of a new product. While product roadmaps are customizable, most contain information about the products you’re building, when you’re building them, and the people involved at each stage.
- 8 likes403 uses
Checklist Template
The Checklist Template is designed to organize and track tasks visually, offering workflow clarity. A key benefit of using this template is its potential to amplify collaboration, ensuring that all team members remain aligned and informed, paving the way for efficient project completion.
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The Agile Manifesto - Pocket Sized Principles
The Agile Manifesto - Pocket Sized Principles template distills the core principles of agile methodology into a concise and actionable format. By providing a visual reference, this template reinforces agile values and principles, guiding teams towards collaborative, adaptive, and customer-centric practices. This template serves as a reminder of agile principles and encourages teams to embody these principles in their daily work.
- 1 likes316 uses
Priority Matrix Template
If you need a little more than a basic to-do list, then you’d probably benefit from a Priority Matrix. The Priority Matrix template is designed to help you determine which tasks are critical so you can focus on the most urgent needs. In a 2x2 matrix, input your priorities based on whether they must be completed with high or low urgency and are of high or low importance. Applicable to project management and personal management alike, use the Priority Matrix template to improve business processes, create efficiency, remove blockers, and reduce operational waste.
- 2 likes303 uses
Pugh Matrix Template
The Pugh Matrix Template is a powerful tool that enhances your decision-making process. It enables you to systematically compare and evaluate multiple options, leading to more informed and objective decisions. Using this template, you streamline your decision-making process, identify the best alternatives, and ultimately achieve better outcomes.
- 37 likes265 uses
- 5 likes241 uses
2x2 Prioritization Matrix Template
Ready to set boundaries, prioritize your to-dos, and determine just what features, fixes, and upgrades to tackle next? The 2x2 prioritization matrix is a great place to start. Based on the lean prioritization approach, this template empowers teams with a quick, efficient way to know what's realistic to accomplish and what’s crucial to separate for success (versus what’s simply nice to have). And guess what—making your own 2x2 prioritization matrix is easy.
- 1 likes234 uses
Kano Model Template
When it comes down to it, a product’s success is determined by the features it offers and the satisfaction it gives to customers. So which features matter most? The Kano model will help you decide. It’s a simple, powerful method for helping you prioritize all your features — by comparing how much satisfaction a feature will deliver to what it will cost to implement. This template lets you easily create a standard Kano model, with two axes (satisfaction and functionality) creating a quadrant with four values: attractive, performance, indifferent, and must-be.
- 5 likes223 uses
Jobs to be Done template
It’s all about a job done right — customers “hire” a product or service to do a “job,” and if it's not done right, the customer will find someone to do it better. Built on that simple premise, the Jobs To Be Done (JTBD) framework helps entrepreneurs, start-ups, and business managers define who their customer is and see unmet needs in the market. A standard job story lets you see things from your customers’ perspective by telling their story with a “When I…I Want To…So That I …” story structure.
- 1 likes222 uses
Action Priority Matrix Template
You and your teammates probably have more ideas than resources, which can make it difficult to prioritize tasks. Use an Action Priority Matrix to help choose the order in which you will work on your tasks, allowing you to save time and money and avoid getting bogged down in unnecessary work. An Action Priority Matrix is a simple diagram that allows you to score tasks based on their impact and the effort needed to complete them. You use your scores to plot each task in one of four quadrants: quick wins, major projects, fill-ins, and thankless tasks.
- 3 likes215 uses
Ansoff Matrix Template
Keep growing. Keep scaling. Keep finding those new opportunities in new markets—and creative new ways to reach customers there. Sound like your approach? Then this template might be a great fit. An Ansoff Matrix (aka, a product or market expansion grid) is broken into four potential growth strategies: Market Penetration, Market Development, Product Development, and Diversification. When you go through each section with your team, you’ll get a clear view of your options going forward and the potential risks and rewards of each.
- 58 likes181 uses
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Blue Ocean 4 Actions Framework Template
For entrepreneurs, so much comes down to new users—how to attract them, impress them, and convert them to loyal customers. This template, designed by the authors of Blue Ocean Strategy: How to Create Uncontested Market Space and Make the Competition Irrelevant, will help you maximize value for you and your customers alike. Using the template’s four steps (divided into easy columns), you’ll easily evaluate your products in more innovative ways and make sure money is being spent in areas that really matter.
- 45 likes165 uses
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- 33 likes160 uses
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About the Prioritization Templates Collection
In project management, making informed decisions about what tasks to tackle first can be a game-changer. Miro's prioritization templates collection is designed to help teams streamline their decision-making processes, ensuring that the most critical tasks are addressed promptly. This collection includes various prioritization frameworks, such as the prioritization matrix template and the project prioritization matrix template, which are essential tools for any team looking to optimize their workflow.
Key Components of a Prioritization Template
A professional prioritization template acts as a "Strategic Filter." Every high-performance Miro board should include these five elements:
The Scoring Key: A clear definition of what "1-10" means for Impact or Effort to ensure everyone is scoring the same way.
The "Evidence" Multiplier: A way to weight items higher if they are backed by hard data vs. gut feeling.
Resource Constraints: A visual marker (like a "Capacity Line") that shows where the team runs out of time or budget.
Strategic Pillars: A reference section showing the company's Top 3 Goals for the year to ensure alignment.
The "Waitlist/Icebox": A dedicated space for items that are valuable but "Not Now," preventing backlog bloat.
Which Prioritization Method Do You Need?
Select the Miro template that matches your team's specific "Decision Engine":
The RICE Method (Scoring-First):
Best For: Product Managers and Marketing teams.
The Goal: To calculate a score based on Reach, Impact, Confidence, and Effort.
Formula: Score = {Reach X Impact X Confidence} / {Effort}
MoSCoW Method (Categorization-First):
Best For: Stakeholder management and MVP scoping.
The Goal: To bucket items into Must have, Should have, Could have, and Won't have.
Eisenhower Matrix (Urgency-First):
Best For: Individual productivity and daily task management.
The Goal: To sort tasks into four quadrants: Do, Schedule, Delegate, and Delete based on Importance vs. Urgency.
WSJF (Flow-First):
Best For: Scaled Agile (SAFe) environments.
The Goal: To prioritize based on Cost of Delay divided by Job Size.
Common Pitfalls in Prioritization
The "Everything is a Priority" Trap: If everything is a P1, nothing is a priority.
The Fix: Use a Forced Ranking template where no two items can share the same rank.
Underestimating Effort: Developers consistently underestimating how long a "small" task takes.
The Fix: Use Fibonacci Scaling (1, 2, 3, 5, 8, 13) for effort scores to account for the uncertainty of larger tasks.
How to use the prioritization templates in Miro
Using Miro's prioritization templates is straightforward and can significantly improve your team's workflow. Here's a step-by-step guide:
Select a template: Choose a prioritization framework template that best suits your project needs. Miro offers a range of options, including the prioritization matrix template and the project prioritization matrix template.
Define criteria: Establish the criteria for prioritization. This could include factors such as urgency, impact, effort, and resources required.
List tasks: Compile a comprehensive list of tasks or projects that need prioritization. Ensure that all relevant tasks are included to get a complete overview.
Evaluate tasks: Assess each task against the defined criteria. This step involves scoring or ranking tasks based on their importance and urgency.
Visualize priorities: Use the template to plot tasks on a matrix or chart. This visual representation helps in quickly identifying high-priority tasks.
Review and adjust: Review and adjust the prioritization regularly to ensure it remains aligned with project goals and any changes in circumstances. Adjust priorities as needed.
Execute: Once you have a clear understanding of your priorities, begin executing the tasks in order of importance. This ensures that the most critical tasks are addressed first, leading to more efficient project completion.
Monitor progress: Regularly track the progress of your tasks using the prioritization framework template. This helps in identifying any bottlenecks and making necessary adjustments to stay on track.
Communicate: Keep your team informed about the prioritization and any changes that occur. Effective communication ensures that everyone is aligned and working towards the same goals.
Review and reflect: After completing the tasks, review the outcomes and reflect on the process. This helps in understanding what worked well and what can be improved for future projects.