Eisenhower Matrix

Eisenhower Matrix Template

Decide which tasks you should do first, which you can delegate, and which are optional by using the Eisenhower Matrix. Prioritize tasks based on urgency or delegate like a pro (or like a President).

About the Eisenhower Matrix Template

We’ve all been there: you sit down to start your day, and you’re so overwhelmed by the tasks you need to complete that you don’t know where to start. Emails pile up, you have errands to run.… How do you sort through the chaos? Meet, the Eisenhower matrix, a decision-making framework designed by former American president Dwight D. Eisenhower.

Keep reading to learn more about the Eisenhower matrix.

What is an Eisenhower matrix?

The Eisenhower matrix helps you prioritize tasks based on their urgency and importance. Instead of struggling to figure out in what order you should complete your tasks; decide which ones are urgent, which can be delegated, and which are optional.

As the name suggests, the Eisenhower matrix is based on principles created by President Dwight D. Eisenhower. Famously, Eisenhower prioritized based on urgency and importance. This simple but powerful rule of thumb was later systematized into the matrix.

When to use an Eisenhower matrix

Starting your day, you might find it helpful to plot out two Eisenhower matrices, one for personal tasks and one for professional tasks. Limit yourself to no more than eight tasks per quadrant, and before adding another one, consider whether you should complete the initial ones first.

Update your matrices throughout the day. But be careful not to spend too much time on them. Everyone is guilty of procrastinating by making to-do lists! Allocate a certain amount of time for your matrix, maybe five or ten minutes in the morning and another five or ten minutes at lunch, to avoid overthinking it.

Create your own Eisenhower matrix

Making your own Eisenhower matrix is easy. Miro’s virtual collaboration platform is the perfect canvas to create and share it. Get started by selecting the Eisenhower Matrix Template, then take the following steps to make one of your own.

Step 1: Fill in the Do First quadrant

The tasks in the upper left quadrant are the most important. They need to be done today. For example, answer an urgent email from your boss, or make a doctor’s appointment.

Step 2: Fill in the Schedule quadrant

Tasks in the upper right quadrant are important, but not pressing. These are things you can schedule for the future and that you need to put in your calendar. Catching up with a friend or meeting with your coworker about a non-urgent topic can fall into this category. The bulk of your tasks should fall into this quadrant.

Step 3: Fill in the Delegate quadrant

The lower left quadrant is for tasks that are not as important as the Urgent tasks, but should still get done promptly. Make sure to follow up on delegated tasks, to ensure they were executed properly. If someone calls you into a meeting, for example, you could delegate the task by asking a teammate to take the meeting instead.

Step 4: Complete the Don’t Do quadrant

The lower right quadrant is for tasks you don’t need to do at all. Think about the tasks that allow you to procrastinate and keep you from getting things done. Things like scrolling through social media might fall into this category.

Step 5: Reassess your matrix throughout the day.

Iterate on your matrix as needed. Your priorities might change during the day; so feel free to use the template to quickly add, move, or change tasks as your schedule evolves.

FAQ about the Eisenhower Matrix template
Eisenhower Matrix Template

Get started with this template right now.

Related Templates
social-media-calendar-thumb-web
Preview

Social Media Calendar Template

Works best for:

Project Planning, Marketing

Most businesses have a social media presence, but many of them aren’t using social media as a competitive differentiator. The Social Media Calendar template allows you to plan, schedule, and craft posts for LinkedIn, Twitter, Facebook, Instagram, and Pinterest, so you can leverage social media as a strategic tool to promote your brand. Use the Social Media Calendar template to plan out your social content a week, month, or quarter in advance. Collaborate with the marketing team, prepare for product launches and major initiatives, and share draft social posts.

Social Media Calendar Template
Product Canvas Thumbnail
Preview

Product Canvas Template

Works best for:

Desk Research, UX Design

Product canvases are a concise yet content-rich tool that conveys what your product is and how it is strategically positioned. Combining Agile and UX, a project canvas complements user stories with personas, storyboards, scenarios, design sketches, and other UX artefacts. Product canvases are useful because they help product managers define a prototype. Creating a product canvas is an important first step in deciding who potential users may be, the problem to be solved, basic product functionality, advanced functionalities worth exploring, competitive advantage, and customers’ potential gain from the product.

Product Canvas Template
six-thinking-hats-thumb
Preview

Six Thinking Hats Template

Works best for:

Ideation, Brainstorming

The Six Thinking Hats by Dr. Edward de Bono was created as an alternative to argument, it is designed to help teams explore and develop ideas collaboratively. Use this template to boost creative thinking and get different perspectives so you and your team can make better-informed decisions.

Six Thinking Hats Template
strategic-planning-thumb-web
Preview

Strategic Planning Template

Works best for:

Strategic Planning, Leadership, Project Planning

Whenever you need to define your goals and figure out the steps you’ll need to take to accomplish them, you’ll benefit from a Strategic Planning template. The Strategic Planning template guides you and your team through exercises to help you assess your current situation, determine their goals for the future, and develop a plan to help them get there. Generally, strategy considers the goals or reasons for doing something while planning refers to the specific actions you’ll take in order to achieve a specific goal. But with strategic planning, you’re considering both at the same time.

Strategic Planning Template
four-actions-framework-thumb-web
Preview

Blue Ocean 4 Actions Framework Template

Works best for:

Leadership, Decision Making, Strategic Planning

For entrepreneurs, so much comes down to new users—how to attract them, impress them, and convert them to loyal customers. This template, designed by the authors of Blue Ocean Strategy: How to Create Uncontested Market Space and Make the Competition Irrelevant, will help you maximize value for you and your customers alike. Using the template’s four steps (divided into easy columns), you’ll easily evaluate your products in more innovative ways and make sure money is being spent in areas that really matter.

Blue Ocean 4 Actions Framework Template
Check-in Icebreaker
Preview

Check-In Icebreaker Template

Works best for:

Icebreakers, Meetings

Run a dynamic online session with the Check-in Icebreaker Template. Use this icebreaker before your meeting to boost energy levels, connect people, and warm up the room.

Check-In Icebreaker Template