A workflow design tool built for collaboration
Miro’s workflow design tool helps you visualize processes, identify bottlenecks, and document procedures — all on one infinite canvas. Collaborate online in real-time, or keep everyone aligned asynchronously.
Over 70M+ users love Miro
A workflow design tool with built-in templates
Build a workflow visualization from scratch, or save time by using one of Miro’s many diagramming and mapping templates designed to enhance efficiency and productivity.
Why Miro is the best workflow design tool
Advanced diagramming tools
Building a diagram from scratch is as easy as grabbing shapes, connection lines, and text boxes straight from the toolbar — or dragging and dropping your own images and files.
Real-time collaboration
Invite others to edit your Miro board with you in real-time or simply to view and leave their input as comments. Run engaging workshops and maximize participation with live reactions.
Present your work asynchronously
Record interactive video and audio walkthroughs of your Miro board to keep your team informed and engaged without having to schedule a meeting.
Easily share your work
Miro’s workflow design tool makes it easy to share your work. Choose from multiple options, including generating a link or embed code, exporting your Miro board, or inviting viewers.
Related templates
Track your project's status and see your team's progress right away.
Boost your business productivity by mapping out the key steps in a process.
Say goodbye to bottlenecks — map out any process seamlessly using Miro’s easy-to-use flowchart template.
Clarify different team responsibilities and identify bottlenecks using a Cross-Functional flowchart.
Create a source of truth for teams to visualize and reach project milestones.
Define and optimize the various steps of delivering a product using lean methodology.
How to create a workflow visualization in Miro
1
Set up your Miro board
Open a Miro board and invite any collaborators you’d like to build your workflow visualization with.
2
Create a table
Head to the toolbar, click on “More apps,” and look for the Tables tool. Then create a 4x2 table and adjust its size until the top row is narrow and the bottom row is wide.
3
Adjust and label the columns
From left to right, label each column of the top row as follows: On hold, In progress, Needs review, Approved.
4
Add your workflow tasks
From here, it’s a matter of adding your tasks and placing them in the right column according to their status. Use cards, sticky notes, and text boxes to represent your tasks and any important context.
Integrated with your favorite tools
Ideas, inspiration, and intel in full view. Visualize marketing campaigns and client and prospect info to take action, and track tasks and status updates for the team.
Connect Miro to 1OO+ of your favorite collaboration tools
“Miro helps solve one of the major gaps in product design: how to manage tasks across product designers whose projects are in different tools.”
Jane Ashley
Head of Design at DocuSign
Workflow design tool FAQs
Yes, Miro’s online workflow design tool is designed to bring teams together, regardless of whether you’re looking to collaborate in real time or gather and share feedback with each other asynchronously.
Miro’s workflow visualization tool is for anyone looking to stay on top of their tasks through process mapping. Some common professions include project managers, design leads, and marketing managers. That said, it’s for anyone looking to create a structured approach to their work in a way that enhances team clarity, efficiency, and outcome quality.
Miro offers plenty of diagramming tools like shape packs, connection lines, and text boxes — all of which you can easily grab from the toolbar. Our drag-and-drop interface also means you can add your own images and documents to your Miro board in seconds. To save time from having to build a workflow visualization from scratch, Miro offers many ready-to-use diagramming and mapping templates — including a Workflow Template. To use Miro alongside other popular project management tools, explore our 130+ app integrations.
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Other Miro solutions
Diagram maker
It’s time for one place to diagram and build the next big thing together. Create a shared understanding then do your best work ever with Miro’s suite of diagramming tools.
Process mapping tools
Connect teams, optimize business processes, and scale your organization — all for building the next big thing with Miro's process mapping tools.
Flowchart maker
Create flowcharts at speed to simplify your workflows and daily routines with Miro’s flowchart maker. Check off all the essential steps in your process, from alignment to action, and then plot your project together with your team.
Get on board in seconds
Join thousands of teams using Miro to do their best work yet.