Transform your project planning with our comprehensive Timeline Builder template designed specifically for project teams who need to visualize project schedules, build scope and develop milestones that makes sense to the team and make realistic deadlines that the team can deliver to. Using this template in a collaborative workshop provides a clear roadmap for project execution, ensuring all team members understand each others scope and interdependencies.
What is a Project Timeline Builder?
This 4 step workshop allows teams to quickly develop project scope that delivers to the objectives and map out sensible deadlines and milestones. By harnessing the expertise of the delivery team you build accountability into the plan, improving the project's success while maintaining the stakeholders objectives. Utilizing planning backwards and PLO estimates are best practices in facilitation to breakdown group think and quantify the teams expertise.
What Project Management Problems Does this Template Solve?
Building and visualizing the timeline with the project team allows the project team to overcome:
Scope ambiguity by providing steps to translate a vague or strategic ask into clear project deliverables
Optimistic and unrealistic project timelines by understanding risk early in planning and providing input into the project schedule early in the project cycle.
Difficulty visualizing project duration and dependencies
Misunderstandings of who is accountable for what
How to Use the Timeline Template in Your Project Management Process
Build Success Criteria - translates a high level objective into measurable results
Determine Key Deliverables - allows the team to determine what deliverables will achieve the project success building accountability
Planning Backwards - reduces the likelihood of the project team missing dependencies and helps them better understand who is delivering what by when.
PLOs - pessimistic, likely and optimistic estimates ensure your timeline is achievable and uncovers project risks.
Have your timeline in presentation format for different audiences - sponsors, translated into your task management system of choice for the team and other formats for different stakeholders.
FAQs
When should I do this workshop to create our project timeline?
Create your project timeline during the planning phase, ideally once the project has been approved by the leadership team - typically this is with an approved draft budget or resources are assigned. Also, when significant scope is being outsourced, once the request for proposals is underway.
Who should attend my Timeline Builder Workshop?
Attendees should be those that are directly responsible for project delivery or their manager. It is critical that you have people that understand the work involved as well as the work underway concurrent to your project.
How detailed should my project timeline be?
Your timeline should balance clarity with necessary detail—include major milestones and tasks that impact dependencies and success criteria, while avoiding micromanagement of minor activities.
Anne MacLeod
Chief Coach @ Project Collaboration.ca
Annie is the Chief Coach at Project Collaboration.ca. She is the author of the book – Lead then Learn, Powering Project Teams with Collaboration - published by Business Experts Press. As a Miro evangelist and being passionate about visual collaboration and the power of remote teams, she loves to create and share templates in the Miroverse.
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