Miro legal information

Recruitment Privacy Policy

Contact details

Your personal information is collected by Miro (we/us/our). You can contact us at:

RealtimeBoard Inc. dba Miro, 201 Spear Street, Suite 1100, San Francisco, CA 94105 United States.

If you have any questions or complaints in relation to the use of your personal information or this Policy, you can contact our Data Protection Officer at: privacy@miro.com

Personal Information Collected

We collect the information below about you during the recruitment process. If you fail to provide certain information when requested we will not be able to progress your application.

  • Information provided during the application process in your CV, application form, covering letter and during the interview process including: your name, date of birth, age, gender, home address, personal email address, education, qualification and work experience details, interests and references.

  • Information collected or created by us during the recruitment process including: interview notes, test scores and correspondence between us.

  • Information about criminal convictions: we carry out background checks as part of the recruitment process.

  • Information obtained from publicly available sources: we may collect information such as details of your employment and education history from business related public sources available online (e.g. LinkedIn, Stack Overflow, or similar).

  • Special categories of personal data including: Where you choose to provide us with this information, we may collect information such as racial and ethnic origin information and information relating to disabilities, religious beliefs or sexual orientation, physical or mental health information and immigration/naturalisation records (if this discloses racial/ethnic origin information).

How we use personal information

We use your personal information to progress the recruitment process, assess and make a decision about your suitability for a role, to communicate with you and to carry out reference checks. We will also use your information to comply with legal and regulatory requirements.

Sources of Information

This information is either (a) provided by you; (b) obtained from third parties through the application and recruitment process; or (c) created by us in the course of the recruitment process.

Why we use personal information

We will use the information collected from you because: (1) it is necessary for us to do so before entering into a contract with you; (2) we need to process your information in order to comply with a legal or regulatory obligation; or (3) because we or a third party have a legitimate interest to: (a) ensure the effective administration and management of the recruitment process; (b) ensure we hire a suitable individual for a role; (c) deal with disputes and accidents and take legal or other professional advice; and (d) ascertain your fitness to work.

How we use special category personal information

We will process your special categories of personal data (1) to consider whether we need to provide appropriate adjustments during the recruitment process; (2) for equal opportunity monitoring purposes; or (3) to comply with any legal or regulatory obligation.

Why we use special category personal information

We will use special categories of personal information collected about you because: (1) you have provided your explicit written consent; (2) we need to do so to carry out our legal obligations; (3) it is necessary for the establishment, exercise or defence or legal claims or in relation to court cases; (4) there is a substantial public interest; (5) it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent.

Information about criminal convictions

As part of the recruitment process we ask you for information related to criminal convictions and we carry out criminal background checks. We use this information and these checks (1) to assess your suitability for a regulated role; (2) to protect your interests, our interests and third party interests; (3) because it is necessary in relation to legal claims. We are allowed to use your personal information in this way where it is necessary to carry out our employment rights and obligations.

Information that we share

We will only share your personal information with the following third parties for the purposes of processing your application: (1) employment agencies, (2) background check and online test providers, (3) credit reference agencies and (4) regulators and competent authorities. We will also share personal data within our group, with our affiliates and associated companies for the purposes of administration, accounting, reporting purposes and reviewing / furthering / facilitating your job application.

Retention of your information

We will retain your personal information for the duration of the recruitment process and for the length of any applicable limitation period for claims which might be brought against us later. In certain circumstances, we will retain your personal information for a longer period to consider you for further job opportunities that become available at Miro; however, we will only do so where we have obtained your consent. If you are successful in applying for a position, your personal information will be retained for a further period, as set out within our Employee Privacy Notice.

Where your information will be held

We may transfer the personal information we collect about you to countries outside the EU/ UK for the purposes of administering the recruitment process, subject to us implementing appropriate safeguards such as Standard Contractual Clauses.

Your rights

You have the following rights in connection to your data: the rights of access, correction, erasure, objection, restriction, transfer, and the right to withdraw consent and to complain to a Supervisory Authority. Please contact us at privacy@miro.com if you would like to exercise any of these rights.