The Deliverable-Based Work Breakdown Structure (WBS) template is a structured, hierarchical framework designed to help teams clearly define project scope by focusing on deliverables rather than activities.
It guides users through breaking a project down from the overall objective into:
The template ensures that all required outputs are identified before moving into scheduling, budgeting or assigning responsibilities. It embeds structured prompts to support clarity, accountability and completeness.
Who can use it
This template is suitable for:
Project managers and programme leads
Innovation and transformation teams
Cross-functional corporate teams
NGOs and public sector organisations
Start-ups structuring complex projects
Facilitators running scoping or planning workshops
It is particularly valuable for projects involving multiple stakeholders, regulatory requirements, sustainability targets or cross-department collaboration.
How to best use it
For best results:
1. Build top-down
Start with the Project Definition. Then move sequentially through:
Project → Functions → Deliverables → Work Packages.
2. Focus on outputs
Ensure everything is described as a deliverable or tangible output, not as an activity.
3. Break down to assignable level
Stop when work packages are small enough to be:
4. Validate bottom-up
Use the Quality & Completeness Check to confirm:
5. Use collaboratively
This template works best in facilitated sessions where teams:
6. Apply the optional Impact / Sustainability Lens
For sustainability-driven projects, use the additional layer to:
Identify high-impact deliverables
Flag compliance-critical outputs
Strengthen long-term systemic outcomes
