About the Stakeholder Communication Template
The Stakeholder Communication template helps you plan, structure, and communicate your project idea with clarity and confidence.
It’s designed to support teams and leaders who want to make sure their message reaches every stakeholder in a clear, consistent way.
Instead of sending information ad-hoc, this board guides you through a simple, AI-enhanced workflow that helps you:
Understand your stakeholders’ perspectives
Clarify your key messages
Generate ready-to-use communication materials such as emails, group updates, documentation, and presentations
Whether you’re preparing a project proposal, an internal rollout, or cross-department communication, this template ensures that everyone hears the same message — in the way that works best for them.
Who Can Use This Template
This board is ideal for:
Project and Product Managers who need to align multiple stakeholders
Business Technology Architects or Transformation Leads planning system or process changes
Communications Managers responsible for internal updates or executive briefings
Cross-functional teams looking to streamline collaboration and communication
No special background is required — if you communicate ideas to different audiences, this template will make your job easier.
How to Use the Stakeholder Communication Template
Start with your project idea
Define what the project is about, why it matters, and who it helps. The template includes guided questions to keep your description clear and concise.
Identify your stakeholders
Explore the Four Ears model — Management, Operations, Solution Development, and Compliance — to understand each perspective and what information they care about most.
Generate communication outputs
Use AI assistance to create drafts for:
📧 Emails to individual or group recipients
💬 Group communications for internal channels
📄 Documentation for formal records or reports
📊 Presentations for meetings and reviews
Review and refine
Each generated piece can be adjusted manually to fit your voice and company style, ensuring accuracy and alignment before sharing.
What This Template Helps You Accomplish
Build clear and consistent communication across teams
Understand how different stakeholders interpret information
Save time by using AI-enhanced text generation for multiple formats
Create a unified narrative that keeps everyone aligned on goals and progress
This approach transforms communication from a one-way message into a structured dialogue — ensuring your stakeholders not only hear your project but also understand and support it.
Tips and Best Practices
Keep your initial project description short and high-level — AI will expand and adapt it for different audiences.
Revisit the stakeholder sections after your first iteration; new insights often appear once you see the first drafts.
Use the generated documentation as a starting point for internal wikis, status updates, or executive summaries.
Combine this template with your System Documentation board for a full end-to-end communication and documentation process.
