Chart your course: an AI-powered workflow for better roadmaps

Summary

In this guide, you will learn:

• How to shift from static documents to a dynamic, AI-powered workflow for roadmap creation and management.

• How to leverage specific roadmap prompts for every stage, from defining the vision to creating an actionable backlog.

• The importance of a central, collaborative workspace to ensure stakeholder alignment and adapt to changes quickly.

• A clear method for turning your high-level strategic roadmap into a detailed and executable plan.

Creating a product roadmap is a complex balancing act. Traditional roadmaps are often static, quickly become outdated, and fail to capture the dynamic nature of product development. This challenge is more pressing than ever — according to Miro's 2025 Momentum at Work Report, knowledge workers spend less than 2 hours daily on creative, strategic projects like roadmap planning, with the rest consumed by maintenance tasks. Meanwhile, 6 in 10 workers agree that silos stall momentum and slow decision making, making collaborative roadmap creation even more critical.

What if you could build roadmaps in a new way, using a workflow powered by AI and targeted roadmap prompts? Workers are optimistic about this potential: the same Momentum at Work Report found that 60% agree AI can reduce re-creating work across different tools, while 64% say it can reduce information silos that fragment roadmap insights.

This guide outlines a modern, step-by-step approach to strategic planning. By using collaborative platforms and AI assistants, your team can move from a high-level vision to a detailed, actionable roadmap in a fluid and transparent manner — transforming roadmap creation from a maintenance burden into momentum-driving work.

Let's get started.

Step 1: Define the vision with AI strategy prompts

A strong roadmap is built on a clear vision and well-defined goals. Before plotting out features, use AI with strategic prompts to establish the "why" behind your product. This foundational step ensures every initiative is aligned with your core objectives.

• Establish a product vision: Start by asking the AI to help you articulate your core purpose. Use a prompt like, "Define a product vision statement for a new B2B SaaS tool that simplifies project management for remote teams."

• Set measurable goals: Translate that vision into tangible outcomes. Use a prompt like, "Based on this vision, generate three key business objectives for the next fiscal year using the OKR framework."

• Understand your users: Ensure your strategy is user-centric from the start. Use a prompt like,

  "Create a detailed user persona for a marketing manager who would be the primary user of this project management tool."

Step 2: Brainstorm initiatives with AI ideation prompts

With your strategic foundation in place, you can begin brainstorming potential features and initiatives. This is a creative phase where the goal is to generate a broad set of ideas that could help you achieve your objectives.

• Generate feature ideas: Use your goals to fuel ideation. A prompt like, "Brainstorm a list of 20 potential features that would support the objective of 'improving team collaboration'."

• Group ideas into themes: To bring structure to your brainstorm, ask the AI to find patterns. Use a prompt like, "Categorize these feature ideas into logical themes like 'Communication', 'Task Management', and 'Reporting'."

• Explore competitive angles: Understand the landscape with a prompt like, "Analyze the feature set of top competitors and suggest three unique initiatives that could serve as key differentiators."

Step 3: Prioritize and structure with AI analysis prompts

Not all ideas are created equal. The next crucial step is to prioritize your list of initiatives to ensure you're focusing on what delivers the most value. Here, you can use AI as an analytical partner to apply prioritization frameworks.

• Apply a prioritization framework: Provide your list of initiatives and use a prompt like, "Prioritize these initiatives using a RICE scoring framework. Provide a brief justification for each score."

• Structure the roadmap: Organize your prioritized list into a clear timeline. Use a prompt like, "Arrange these prioritized initiatives into a 'Now, Next, Later' roadmap structure."

• Flesh out the details: For high-priority items, start adding detail. A prompt like, "Write a user story and acceptance criteria for the 'Real-time comment syncing' feature."

Step 4: Refine and validate with AI planning prompts

A roadmap needs to be realistic. This step involves using AI to think through the practicalities of implementation, including dependencies, risks, and resource allocation.

• Identify risks and dependencies: Use the AI to stress-test your plan. A prompt like, "Identify potential risks and cross-team dependencies for the initiatives in the 'Now' column."

• Define success metrics: For each major initiative, clarify how you'll measure success. Use a prompt like, "For the 'New Reporting Dashboard' initiative, define three key success metrics."

• Draft communications: Keep everyone aligned by preparing stakeholder updates. Use a prompt like, "Draft a brief email update for stakeholders summarizing the key priorities for the upcoming quarter."

Step 5: Transform your roadmap into an actionable backlog

The final step is to bridge the gap between high-level strategy and day-to-day execution. Use AI to translate your roadmap into a detailed backlog that your development team can start working on immediately.

• Break down initiatives: Turn roadmap items into manageable chunks of work. Use a prompt like, "Break down the 'User Profile Redesign' initiative into a list of epics for the development team."

• Generate technical requirements: Help your engineering team get started. A prompt like,

  "List the potential technical requirements and API considerations for implementing the 'Third-Party Calendar Integration' epic."

• Create a launch plan: Think ahead to release. Use a prompt like, "Create a high-level launch checklist for the new features planned for Q4."

See how all of this can happen in real life in an AI-powered roadmap tool:

Example roadmap prompts to get you started

The right prompts can transform how your team approaches roadmap creation. Rather than starting with a blank canvas, targeted questions help uncover insights, challenge assumptions, and generate actionable next steps. Here are proven prompts that product teams use to accelerate each phase of roadmap development:

• For strategy: "What are the top three pain points for freelancers that our product could solve?"

• For ideation: "Generate 10 'out-of-the-box' ideas for increasing user retention."

• For prioritization: "Act as a product manager and argue against prioritizing the 'Social Media Integration' feature."

• For planning: "Estimate the engineering effort required for these initiatives on a scale of small, medium, or large."

• For execution: "Turn this initiative into a press release announcement."

By embracing an AI-powered workflow, you transform your roadmapping process from a static, periodic exercise into a dynamic, continuous conversation. This new approach, guided by insightful roadmap prompts, fosters better alignment, allows for rapid adaptation, and ensures that your strategic vision is seamlessly translated into tangible results.

How visual roadmaps accelerate delivery

The best validation for any process improvement comes from teams who've seen measurable results. PepsiCo brought a new product to market 3.6x faster by unifying global teams to plan and deliver the product in Miro; 68% of PepsiCo users agreed Miro helps complete projects faster and 80% agreed Miro helped improve work productivity. "Miro inspired a different way of working on our team. We now take this as our best practice and our blueprint for complex innovation," says Koen Burghouts, VP Innovation & Emerging Brands.

This transformation happened because they created visual processes that their teams actually referenced during real work — exactly the kind of practical, decision-focused roadmaps that solve actual problems rather than just looking good in presentations.

By embracing an AI-powered workflow, you transform your roadmapping process from a static, periodic exercise into a dynamic, continuous conversation. This new approach, guided by insightful roadmap prompts, fosters better alignment, allows for rapid adaptation, and ensures that your strategic vision is seamlessly translated into tangible results.

Ready to create roadmaps your team will actually use? Try Miro for free and turn your strategic planning into visual workflows that drive real results.

Author: Miro Team Last update: September 16, 2025