A deep dive into Miro's security features for collaborative teams

Your team needs to move fast, but security can't be an afterthought. When engineers, designers, and product managers jump into a shared workspace to tackle complex problems together, they bring confidential information with them — customer data, strategic roadmaps, proprietary designs, and competitive insights.

The tension is real: teams need the freedom to collaborate openly and share ideas across departments, yet every board you create could contain sensitive information that needs protection. Lock things down too much, and collaboration grinds to a halt. Leave things too open, and you're exposing your organization to unnecessary risk.

Here's the uncomfortable reality: 67% of leaders say siloed ways of working are a significant barrier to innovation speed. But the opposite extreme — adopting collaboration tools without proper security measures — has become one of the leading causes of data breaches across organizations. Your team deserves better than choosing between collaboration and security.

Key Miro security takeaways:

• Miro's data security is proactive, continually evolving to help protect against new threats while your teams collaborate.
• Miro's security model is based on Zero Trust Architecture (ZTA), which is designed to assume threats can originate from anywhere, even within the organization.
• The company holds certifications like SOC 2 Type II, ISO/IEC 27001, ISO 42001 and demonstrates GDPR compliance.
• The Enterprise Guard add-on provides advanced features like automated sensitive data classification and Intelligent Guardrails for team workspaces.

Imagine seamless team collaboration that's secure by design

Picture this: Your cross-functional team jumps into a brainstorming session about your next product launch. Marketing shares customer personas, engineering discusses technical constraints, and design presents user journey maps — all on a shared visual canvas. Everyone contributes ideas, builds on each other's thoughts, and makes real progress together.

But here's what makes it truly powerful: throughout this entire collaborative creative process, sensitive customer data remains protected, access controls ensure only the right team members see confidential information, and compliance requirements are met automatically.

No security trade-offs, no collaboration slowdowns.

This kind of secure, collaborative innovation requires a platform that treats security not as a barrier, but as an enabler of confident team creativity.

How Miro makes secure team collaboration a reality

Here's where Miro's innovation workspace becomes invaluable. As a visual collaboration platform trusted by over 90 million users worldwide, Miro has built security into every layer of the team collaboration experience.

But we didn't just bolt security features onto an existing tool. We designed our AI-powered visual canvas with a fundamental understanding: the most innovative teams need the confidence to share their boldest ideas with colleagues, knowing their intellectual property and sensitive data are completely protected.

The foundation: Enterprise-grade infrastructure security for collaborative workspaces

Think of security like the foundation of a house — you don't see it, but everything depends on it working perfectly. Miro runs on Amazon Web Services (AWS) with military-grade infrastructure protection that keeps your team's collaborative work safe:

Data centers that never sleep: Your shared boards live in highly secure AWS data centers across the EU, US, and Australia, with 24/7 monitoring and physical security controls that exceed bank-level standards.

Encryption that follows your team's data everywhere: We use 256-bit AES encryption for data at rest and TLS 1.3 for data in transit. Whether your team is adding a sticky note during a virtual workshop or uploading a confidential presentation for review, your information is protected end-to-end.

Network security with multiple defense layers: Our Zero Trust Architecture means we verify every user, device, and request — no exceptions. It's like having a security checkpoint at every digital door, so your team can collaborate freely within protected boundaries.

Access controls that don't get in the way of teamwork

The best security is invisible to authorized team members but impenetrable to everyone else. Miro's access controls work seamlessly with how your teams actually collaborate:

Single Sign-On (SSO) integration: Connect with your existing identity providers like Okta, Azure AD, or Google SSO. Your team gets one-click access to shared boards while IT maintains complete control over who's in and who's out.

Two-factor authentication (2FA): Add an extra security layer without slowing down team collaboration. Whether your organization uses SSO or not, 2FA works automatically with authenticator apps your team already knows.

Role-based admin controls: Distribute administrative responsibilities with precision. Company Admins handle global settings, User Admins manage team access, and Content Admins focus on board governance — no one gets more access than they need for their collaborative work.

Idle session timeouts: Automatically log out inactive users to prevent unauthorized access from unattended devices. Set the limits that work for your security policy without disrupting active team sessions.

Compliance that actually enables team innovation

Compliance shouldn't slow down collaborative creativity — it should give your teams the confidence to innovate boldly together. Miro maintains certifications and standards that let you focus on building the future:

SOC 2 Type II certification: Independent audits verify our security controls work as promised, with detailed reports you can share with stakeholders and customers.

ISO 27001 compliance: International standards for information security management, ensuring consistent protection across all our collaborative operations.

ISO 42001 compliance: This is a new international standard for AI Management Systems. It provides a framework for organizations to responsibly develop, deploy, and use artificial intelligence, ensuring that AI systems are trustworthy, transparent, and align with ethical principles.

GDPR and data residency options: Host your team's collaborative content in EU data centers and maintain full control over where your data lives. Perfect for teams with strict data localization requirements.

Industry-specific certifications: From TISAX for automotive to Cyber Essentials, we maintain the certifications that matter to your sector and your collaborative needs.

Advanced protection for strategic team work

Some team collaboration requires an extra layer of security. When your cross-functional teams are working on game-changing strategies, merger plans, or breakthrough product designs together, standard security isn't enough — you need intelligent protection that adapts to content sensitivity.

Miro Enterprise Guard: Security that scales with team importance

Enterprise Guard represents the next evolution of collaborative team security. Instead of treating all shared content the same, it automatically identifies sensitive information and applies the right level of protection:

Automatic content discovery: Our AI scans your team boards to identify PII, PCI data, PHI, and business-critical information without human intervention. No more wondering if sensitive data is hiding in forgotten corners of old team brainstorming sessions.

Smart classification and labeling: Team content gets automatically tagged based on sensitivity levels you define. Marketing campaign ideas get standard protection, while cross-functional merger discussions get maximum security controls.

Intelligent Guardrails: Dynamic controls that prevent risky actions based on content classification. High-sensitivity team boards can't be shared publicly or exported without explicit approval, while general brainstorming remains friction-free for collaboration.

Content lifecycle management: Automate retention and deletion policies to meet compliance requirements. Team boards get retained or deleted according to your organizational policies, with full audit trails for everything.

Enterprise Key Management (EKM): Bring your own encryption keys hosted in your AWS account. You maintain complete control and visibility over your team's data access, with detailed logs for compliance auditing.

Visibility and control at enterprise scale for collaborative teams

Managing security across hundreds of teams and thousands of shared boards requires intelligent automation:

Enterprise Guard dashboards: Get a unified view of all team boards containing sensitive content, with clear visibility into classification labels and sharing permissions across departments.

Comprehensive audit logs: Track every action across your organization — from team board creation to sharing permission changes. Perfect for security investigations or compliance reporting on collaborative activities.

SCIM and Just-in-Time provisioning: Automate user lifecycle management. New team members get appropriate access automatically, departing employees lose access immediately.

Real team innovation happens when security enables collaboration

Don't just take our word for it. Here's how leading organizations use Miro's secure collaboration to drive breakthrough team innovation:

PepsiCo brought a new product to market 3.6x faster by uniting global teams on Miro's secure platform. "We now take this as our best practice and our blueprint for complex innovation," says their VP of Innovation & Emerging Brands.

Keller Williams saw 50% faster time to market when they moved their product planning process to Miro, with built-in security giving leadership confidence to share strategic roadmaps across distributed teams.

WebMD achieved 60% more product improvements per quarter by implementing continuous discovery processes in Miro, with Enterprise Guard ensuring patient data discussions remained completely protected during cross-functional team collaboration.

These results happen when security becomes a team collaboration enabler, not a barrier.

Your next step toward secure team innovation

The most successful organizations have learned that security and team collaboration aren't opposites — they're partners. When your teams can collaborate with complete confidence that sensitive information stays protected, they take bigger creative risks together and achieve breakthrough results.

Ready to experience how secure visual collaboration can accelerate your team's innovation? Miro's enterprise-grade security lets you:

Create without constraints: Teams can share bold ideas knowing intellectual property remains protected

Collaborate across boundaries: Include external partners and contractors in team sessions with granular access controls

Scale with confidence: Automated security policies that grow with your collaborative teams

Meet any compliance requirement: From healthcare to financial services, we've got your team covered

At a glance, these are Miro's Security features:

Start building more secure team innovation today: Explore Miro's Enterprise features and see how advanced security can actually speed up your most important collaborative work.

Ready for maximum protection? Learn about Enterprise Guard and discover how intelligent security controls can protect your most sensitive strategic team initiatives while keeping collaboration seamless.

Your breakthrough team innovations are too important to leave unprotected. Let's make security your competitive advantage.

Author: Miro Team Last update: October 6, 2025