Project Status Report Template
Compare the current state of your project against its projected plan.
About the Project Status Report Template
A project status report should ideally compare the current state of your project against its projected plan. The report tracks on a high level how you achieve your goals, even if you experience setbacks. It’s also likely to be read by an executive-level audience controlling budgets and governance, which can help you keep the report focused on critical issues.
This template is only a starting point. You and your team can change which completion metrics are essential or more important. You can customize the template name according to specific accomplishments in a particular period, like “weekly activity report” or “quarterly activity report.”
Keep reading to learn more about the Project Status Report Template.
What is a project status report
A project status report is a short, timely document that keeps your project stakeholders informed and aligned on what is happening, and why. You can start writing this document on your own, then include your teammates as well to produce a timely and relevant report.
Is your project experiencing any delays or obstacles? Make sure your report addresses what you’re doing to solve these issues. Project status reports allow project managers and teams to prove they’re proactive, keep team members focused, and move projects forward.
When to use a project status report
Teams or project managers use project status reports to show any stakeholder the project status, budget, and deliverables. How often you decide to create, update, or send this project status report depends on the project's size.
Create your own with the Project Status Report Template
Making your own project status reports is easy. Miro’s whiteboard tool is the perfect canvas to create and share them with your team. Get started by selecting the Project Status Report Template, then take the following steps to make one of your own.
Customize the template. You can change the names of the columns to suit your needs – then get started by adding the basic details of your project and its scope.
Decide what your Key Performance Indicators (KPIs) are. If your boss or teammates ask you what success looks like, how would you measure a positive outcome? Add your goals onto a sticky in the Analysis column.
Collect data as your project progresses. Match your data collection with what project management, your team, and the client or stakeholder need to know. Ideally, your data should be reported with a frequency that allows you to ensure high-quality collection. Consider your project length, team size, and what your stakeholders consider important to help you prioritize the data to include.
Discuss the impact of project activities and outputs. Use any data included in your report to tell a compelling story grounded in concrete facts. How did the team’s decisions and actions impact the business?
Proactively address issues in your report. No project is perfect and you’ll likely run into some setbacks during the reporting period. Be proud and highlight what you did to fix the unexpected. Point out how you took charge and recommended what to do if something could potentially go wrong, too.
Simplicity, clarity, and power — that’s what make Gantt charts such a popular choice for organizing and displaying a project plan. Built upon a horizontal bar that represents the project progress over time, these charts break down projects by task, allowing the whole team to see the task status, who it’s assigned to, and how long it will take to complete. Gantt charts are also easily shareable among team members and stakeholders, making them great tools for collaboration.
Market Segmentation Matrix
Successful, compelling marketing begins and ends with knowing your audience — who they are, where they are, and what they want and expect. A market segmentation matrix will help you understand them on a deeper level. This business tool divides your target market into subsets based on demographics, geography, needs, interests, psychographics, or behavioral characteristics. You can then use these insights and data to hit it out of the park, by building better product, sales, and marketing strategies. Our template lets you set up and populate a Market Segmentation Matrix with ease.
A user persona is a tool for representing and summarizing a target audience for your product or service that you have researched or observed. Whether you’re in content marketing, product marketing, design, or sales, you operate with a target in mind. Maybe it’s your customer or prospect. Maybe it’s someone who will benefit from your product or service. Usually, it’s a whole collection of personalities and needs that intersect in interesting ways. By distilling your knowledge about a user, you create a model for the person you hope to target: this is a persona.
Features are what make a product or service fun, but adding new ones is no walk in the park. It takes many steps—ideating, designing, refining, building, testing, launching, and promoting—and just as many stakeholders. Feature Planning lets you put a smooth, sturdy process in place, so you can add a feature successfully, and spend less time and resources doing it. That makes our Feature Planning Template a smart starting point for anyone looking to add new product features, especially members of product, engineering, marketing, and sales teams.
Corrective Action Plan
For a manager or HR leader, it’s the least fun part of the job: Documenting an employee’s performance issues and talking about them directly to that employee. A corrective action plan makes that tough task a little easier by putting issues into a professional, written framework. That way the process, next steps, and details of the conversations are all clearly documented. This template will enable you to eliminate murky communication, align on expectations, and provide step-by-step instructions for your employee.
Even when you’ve hosted meetings for years, hosting them online is something altogether different. Keeping them structured, purposeful, and on-task is key. That all starts with having a detailed agenda, and this template makes it so easy for you to create one. The best part? Agendas are often dry and boring—but not here. We make it easy for you to sprinkle in your choice of graphics, colors, fonts, and images to give your agenda personality and creative style.