Simple Project Plan Template
Manage your team’s time, budget, and resources, to kick off project goals.
About the Simple Project Plan Template
The strongest project plans seek input and aim for understanding with team members or clients who contribute to or sign off on output.
A project plan should help your team answer the big questions about why the project needs to happen. The document should answer:
What are we doing?
Why are we doing it?
How will we make it happen?
When will we act on each step of the process?
How long will each of these steps take?
When to use a simple project plan
A project manager or lead can start a simple project plan. The plan can be adapted to suit internal team projects or external client partner projects.
You can collect data and information needed for your project plan by:
Meeting with your client or project sponsor. Take detailed notes, and set expectations as early as possible. Encourage them to share and learn from their product knowledge. Discuss timelines and other factors that may cause delays in final delivery. Establish best communication methods for the project, and how often you’ll check in with each other.
Assembling your team or department inside your organization. Find out who has the right skills for each project phase, and invite them on board.
Asking for your team’s input. Each team member can offer valuable feedback that can help you adjust deliverables, budget estimates, and timeline. A project plan is also a living document. As the project evolves, so will its execution.
Create your own simple project plan
Miro's simple project plan template makes it easy to organize your next project. Start by adding the template to a board, then take the following steps:
Decide what success looks like. Whether you’re working on an internal or external project, it’s important to define what a project’s success or failure means. Don’t just think about the outcome (for example, client approval of deliverables), but also consider the process (including the hours worked to produce the outcome, as well as the number of people involved, plus their contributions).
Set team goals. After you define clear, specific, time-bound goals, you can prioritize them and align your team so everyone can focus on what’s important.
Assign responsibilities to everyone involved. At every phase of the project, your team should know what they are accountable for. Think about how each team member can meaningfully contribute to the end goal, and consider their availability and workload.
Define your deliverables. Define the output as early as possible, to set expectations. These deliverables should be detailed and match up with project goals.
Create your timeline. Although projects don’t always go as planned, visual representations such as timelines allow the team to consider the scope of tasks, different project phases, priority level, duration of each task, and team members responsible for each task’s success.
Organize a kick-off meeting. This is an opportunity for the project to inspire the team. If everyone on your team takes responsibility and stays accountable, it’s easier to keep the bigger picture in focus, and accomplish your goals.
Discover more project charter examples and simplify your planning.
Get started with this template right now.
PI Planning Template
Works best for:
PI Planning, Product Management
The Miro PI Planning Template streamlines the Program Increment planning process for Agile teams. It facilitates a collaborative environment, enabling teams to efficiently align on strategies, identify dependencies, and convert decisions into actionable tasks. With features like real-time collaboration, Jira integration, and a centralized workspace, the template supports teams in enhancing efficiency, engagement, and decision-making.
Work Breakdown Structure Template
Works best for:
Project Management, Mapping, Workflows
A work breakdown is a project management tool that lays out everything you must accomplish to complete a project. It organizes these tasks into multiple levels and displays each element graphically. Creating a work breakdown is a deliverable-based approach, meaning you’ll end up with a detailed project plan of the deliverables you must create to finish the job. Create a Work Breakdown Structure when you need to deconstruct your team's work into smaller, well-defined elements to make it more manageable.
Swimlane Diagram Template
Works best for:
Flowcharts, Diagrams, Workflows
A swimlane diagram shows you which stakeholders are responsible for each area of your critical processes. You can use it to understand current processes or plan new ones.
Roadmap Mountain
Works best for:
Roadmap, Planning, Mapping
The Roadmap Mountain template provides a metaphorical framework for planning and visualizing project objectives and milestones. By depicting the journey towards achieving goals as a mountain ascent, teams can inspire motivation and focus. This template encourages collaborative goal-setting and fosters a sense of accomplishment as teams progress towards their summit. With clear milestones in sight, teams can stay motivated and track their progress effectively.
Customer Journey Map by Hustle Badger
Works best for:
Customer Journey Map
Customer journey mapping is a method that visualizes and narrates how users navigate a site or app to achieve their objectives.
Opportunity Canvas Template
Works best for:
Leadership, Decision Making, Strategic Planning
Features and capabilities — they make or break a product, which is why companies spend so much time and effort focusing on them. Sound like you? Try it with an Opportunity Canvas. This streamlined one-pager gives you and your team the power to improve your product by exploring the use cases, potential setbacks, strategies, challenges, and metrics. An Opportunity Canvas is ideal if you’ve already built a product, because you don’t need to consider the operational or revenue model.