Lean Coffee Template
Run structured but agenda-less meetings with confidence.
About the Lean Coffee Template
What is Lean Coffee?
The Lean Coffee approach is a new way to structure meetings. The focus is on making the best use of everyone’s skills, resources, and time. There tend to be three different stages in a Lean Coffee meeting: what to discuss, what’s being discussed, and what’s been discussed. The meeting attendees run the agenda, and no one person or voice is in danger of dominating, encouraging different perspectives to be heard.
When to use Lean Coffee
The Lean Coffee approach can be useful for team brainstorms or retrospectives. These sessions work best in small groups (ideally 10 people or less), either first as an experiment or a regular cadence (such as twice-weekly) if the need exists.
You can also use Lean Coffee as an educational tool. Maybe some of your teammates are new to company methodologies such as Agile or Scrum. In that case, Lean Coffee adapts to suit a round of ‘lightning talks” to get everyone up to speed with essential concepts.
Create your own Lean Coffee
Making your own Lean Coffee meeting is easy. Miro’s whiteboard tool is the perfect canvas to create and share them. Get started by selecting the Lead Coffee template, then take the following steps to make one of your own.
Collect your discussion topics in one area. Ask everyone to add sticky notes with their preferred topics. Keep the topics brief and on-point for readability. Some participants may only have broad “themes” whereas other participants may have specific ideas they want to unpack. Both are welcome.
Prioritize topics by voting. Use emojis to “dot vote” (two to three votes per person) for your favorite topics to discuss. People can either spread their votes across topics or use all their votes on one topic. Use Miro’s Countdown Timer to keep voting to under three minutes.
Start your timer and begin the discussion. The group can start discussing topics in order of popularity. The person who suggested the topic has an opportunity to discuss it in-depth.
Use majority voting to continue, stop, or indicate mixed feelings about the topic discussion. After 8 minutes, the group can vote on whether to continue listening or move onto the next topic. Repeat as needed to expand the discussion or keep moving. It’s important to keep timeboxing discussions so that everyone can contribute and participate.
As you move from topic-to-topic, update the columns accordingly. To help everyone keep track of the different topics being discussed, pick a facilitator to move the sticky note topics to “Being Discussed” or “Discussed.”
Wrap up the meeting and get everyone to contribute an insight. Save the last five minutes of the Lean Coffee to ask each person to share their learning or a key takeaway. If the majority of the group expresses that they’d like a hold a Lean Coffee again, reschedule it for a date in the near future.
When you’re building a business or running a team, risk comes with the territory. You can’t eliminate it. But you CAN identify it and mitigate it, to up your odds of success. Failure Modes and Effects Analysis (FMEA) is a powerful tool designed to help you manage risk and potential problems by spotting them within a process, product, or system. And you’ll spot them earlier in your process—to let you sidestep costly changes that arise late in the game or, worse, after they’ve impacted your customers and their experience.
Features and capabilities — they make or break a product, which is why companies spend so much time and effort focusing on them. Sound like you? Try it with an Opportunity Canvas. This streamlined one-pager gives you and your team the power to improve your product by exploring the use cases, potential setbacks, strategies, challenges, and metrics. An Opportunity Canvas is ideal if you’ve already built a product, because you don’t need to consider the operational or revenue model.
Disney Creative Strategy
Know who knew a little something about coming up with ideas that set imaginations alight? Walt Disney. And he inspired the Disney Creative Strategy, an approach that establishes three types of thinkers—dreamers, realists, and critics—and gives each the space to do clear thinking. Your team will go through an engaging exercise of adopting the three mindsets, where they’ll focus on a specific aspect of the idea. The Disney Creative Strategy has a way of yielding brilliant ideas and great products. That’s why it’s used successfully by organizations of all kinds and sizes.
Have an overwhelming list of to-dos? Prioritize them based on two key factors: urgency and importance. It worked for American president Dwight D. Eisenhower, and it can work for you—this decision-making framework will help you know where to start and how to plan your day. With our template, you can easily build an Eisenhower Matrix with a quadrant of key areas (Do, Schedule, Delegate, and Don’t Do) and revisit it throughout the day as your priorities change.
UX Research Plan
A research plan communicates the fundamental information that stakeholders need to understand about a user experience research project: who, what, why, and when. The plan ensures everyone is aligned and knows what they must do to make the UX research project a success. Use the research plan to communicate background information about your project; objectives; research methods; the scope of the project, and profiles of the participants. By using a UX research plan, you can achieve stakeholder buy-in, stay on track, and set yourself up for success.
Sticky notes are a popular feature of any virtual, hybrid, or in-person brainstorming session. Participants can use sticky notes to submit, sort, or vote for ideas -- and much more. Use the Stickies Packs template to customize groups of sticky notes for your participants. You can then break your participants into groups according to the color of their sticky notes, or categorize ideas based on color, and so on. The Stickies Packs template empowers you to create brainstorming sessions that fit your needs and align with your goals.