Lean Coffee Template
Run structured but agenda-less meetings with confidence.
About the Lean Coffee Template
What is Lean Coffee?
The Lean Coffee approach is a new way to structure meetings. The focus is on making the best use of everyone’s skills, resources, and time. There tend to be three different stages in a Lean Coffee meeting: what to discuss, what’s being discussed, and what’s been discussed. The meeting attendees run the agenda, and no one person or voice is in danger of dominating, encouraging different perspectives to be heard.
When to use Lean Coffee
The Lean Coffee approach can be useful for team brainstorms or retrospectives. These sessions work best in small groups (ideally 10 people or less), either first as an experiment or a regular cadence (such as twice-weekly) if the need exists.
You can also use Lean Coffee as an educational tool. Maybe some of your teammates are new to company methodologies such as
Create your own Lean Coffee
Making your own Lean Coffee meeting is easy. Miro’s whiteboard tool is the perfect canvas to create and share them. Get started by selecting the Lead Coffee template, then take the following steps to make one of your own.
Collect your discussion topics in one area. Ask everyone to add sticky notes with their preferred topics. Keep the topics brief and on-point for readability. Some participants may only have broad “themes” whereas other participants may have specific ideas they want to unpack. Both are welcome.
Prioritize topics by voting. Use emojis to “dot vote” (two to three votes per person) for your favorite topics to discuss. People can either spread their votes across topics or use all their votes on one topic. Use
Start your timer and begin the discussion. The group can start discussing topics in order of popularity. The person who suggested the topic has an opportunity to discuss it in-depth.
Use majority voting to continue, stop, or indicate mixed feelings about the topic discussion. After 8 minutes, the group can vote on whether to continue listening or move onto the next topic. Repeat as needed to expand the discussion or keep moving. It’s important to keep timeboxing discussions so that everyone can contribute and participate.
As you move from topic-to-topic, update the columns accordingly. To help everyone keep track of the different topics being discussed, pick a facilitator to move the sticky note topics to “Being Discussed” or “Discussed.”
Wrap up the meeting and get everyone to contribute an insight. Save the last five minutes of the Lean Coffee to ask each person to share their learning or a key takeaway. If the majority of the group expresses that they’d like a hold a Lean Coffee again, reschedule it for a date in the near future.
Happiness, Engagement, Adoption, Retention, and Task Success. Those are the pillars of user experience — which is why they serve as the key metrics in the HEART framework. Developed by the research team at Google, this framework gives larger companies an accurate way to measure user experience at scale, which you can then reference throughout the product development lifecycle. While the HEART framework uses five metrics, you might not need all five for every project — choose the ones that will be most useful for your company and project.
Blue Ocean 4 Actions Framework
For entrepreneurs, so much comes down to new users—how to attract them, impress them, and convert them to loyal customers. This template, designed by the authors of Blue Ocean Strategy: How to Create Uncontested Market Space and Make the Competition Irrelevant, will help you maximize value for you and your customers alike. Using the template’s four steps (divided into easy columns), you’ll easily evaluate your products in more innovative ways and make sure money is being spent in areas that really matter.
Reverse brainstorming is a technique that prompts a group to think of problems, rather than solutions. Because we naturally think of problems, it’s a great way to get a group to anticipate problems that may occur during a project. To engage in reverse brainstorming, start by identifying the problem, and then think of things that might exacerbate it. Ask your team to generate ideas around ways in which the problem could get worse. Reverse the problems into solutions again, and then evaluate your ideas.
UX Project Canvas
Inspired by Alexander Osterwalder's 2005 business model canvas, the project canvas will help your team visualize the big picture of your UX and design projects, providing a convenient structure that holds all of your important data. This innovative tool enables you to transform an idea into a project plan, stimulating collaboration and communication between collaborators. Unlike alternative models, the project canvas is a simple interface. There are few startup costs, and employees can easily be brought up to speed to start using the canvas quickly.
3 Horizons of Growth
Featured in The Alchemy of Growth, this model gives ambitious companies a way to balance the present and the future—in other words, what’s working in the existing business and what emerging, possibly-profitable growth opportunities lie ahead. Then teams across the organization can make sure that their projects map to and support the organization’s goals. The 3 Horizons of Growth model is also a powerful way to foster a culture of innovation—one that values and depends on experimentation and iteration—and to identify opportunities for new business.
First introduced in Cult of Analytics, the REAN model is used to measure and understand the efficacy of marketing efforts. REAN stands for Reach, Engage, Activate, and Nurture, the main stages a marketer’s audiences experience during a typical journey. The REAN model helps marketing teams develop useful KPIs that can help capture how well their marketing or ad campaigns are working. Many teams rely on the REAN model because it is adaptable to a variety of marketing efforts, including planning measurement frameworks, setting goals, deciding on objectives, and mapping digital marketing channels.