Kaizen Report Template

Document and summarize continuous improvement activities across your teams and org.

The Kaizen Report allows you to create a simple visual guide to continuous improvement activities on a team, departmental, and organizational level. These reports generally have areas for capturing before and after, and can also include visual elements and additional details or sections. 

About the Kaizen Report template

What is kaizen?

Kaizen is a business philosophy that originated in Japan. It is based on the continuous improvement of working practices and personal efficiency. In companies that follow this philosophy, all members of the organization—from the CEO down to individual contributors—are expected to participate in kaizen practices.

What do you include in a kaizen report?

A kaizen report doesn’t need to be overly complicated. In its simplest form, it summarizes what the situation was before, which action(s) you took, and what the effect was after. You may wish to include visual elements (photos, diagrams, etc.) to help illustrate the story. 

When is a kaizen report useful?

A kaizen report helps identify gaps and inefficiencies. Under this approach, every employee in the organization is responsible for auditing their processes and understanding what they might have overlooked. In that way, a kaizen report can be an important tool for increasing accountability at all levels of the organization.

Kaizen is more of a general approach then a specific strategy, so people may include different elements in a kaizen report. Overall, though, a kaizen report is useful for the following reasons.

1 - Reduce waste. Kaizen reports help you discover how you can use your personnel and inventory more productively in the future.

2 - Increase employee satisfaction. Under the kaizen approach, everyone from an entry-level employee to the CEO creates kaizen reports. The reports can thereby make everyone feel as though they have a stake in the company and can showcase their impact.

3 - Improve employee retention. Since your employees are more likely to feel engaged, they are also more likely to stay at the company for longer.

4 - Increase your competitiveness. Kaizen reports help you identify gaps and inefficiencies. Once you’ve identified them, you can fix them and make your company even more competitive.  This gives you an edge in your market.

5 - Improve customer satisfaction - Regular kaizen reports, and the kaizen approach more broadly, will improve your products. In turn, that will make your customers happier. 

6 - Solve problems more efficiency. Kaizen is a solutions-first approach. It empowers you to get at the root of a problem quickly and effectively.

7 - Build better teams. Overall, the kaizen approach will bring your teams closer together. Creating kaizen reports also makes it easier to train new team members, easily bringing them up to speed on processes and desired results.

Easy to use

Easy to use

Save time by using our pre-made Kaizen Report template instead of creating your own from scratch. Get started by signing up for free to update it with your own information.

Built-in collaboration

Built-in collaboration

Invite your team members to collaborate on your new Kaizen Report template. Miro enables you to engage co-located and remote teams on a virtual whiteboard, without constraints.

Seamless sharing

Seamless sharing

Need to share your Kaizen Report template with others? Miro has multiple exporting options, like saving to PDF.

Get Miro app
Add ideas, digitize sticky notes, and leave comments on the go with Miro mobile app