Meeting Reflection Template
Share learning experiences and new ways of thinking to grow as a team
About the Meeting Reflections Template
Meeting Reflections give your team an opportunity to talk about how they approach their work.
The reflective mode of this meeting creates space for a conversation to clarify how people think, feel, articulate the ‘why’ behind their work beyond basic project management needs.
Keep reading to learn more about meeting reflections.
What is a Meeting Reflection
A meeting reflection is led by “learners” or team members who share stories with the rest of their team.
Learners can choose to present a topic or story, and the rest of the team can follow up with a series of questions. Alternatively, the session can be set-up as a live question-and-answer session between the nominated learner and the team.
Typically, one person on your team will assume the “learner” role who shares a recent experience that may benefit everyone else. The rest of the team will take on an active listener role, asking questions as needed, making a meaningful connection to their own work, or wider business values and initiatives.
When to use a Meeting Reflection
A Meeting Reflection aims to dig deep into how your team learns new skills, document key observations, and figure out how to build on those skills for future development.
Meeting reflections allow teammates to share new information about a client’s business or an internal business initiative. Your team can also offer problem-solving techniques or even recommend a new book, podcast, or movie worth seeking out.
These group reflections can also encourage colleagues at all levels to engage in each other’s professional development.
Create your own Meeting Reflection
Making your own Meeting Reflection is easy. Miro’s whiteboard tool is the perfect canvas to create and share them. Get started by selecting the Meeting Reflection Template, then take the following steps to make one of your own.
1. Start with an icebreaker to set the tone
To get everyone thinking creatively from the start, encourage an unstructured communication approach. Give everyone an opportunity to get to know each other.
2. Ask the “learner” to share what they’ve learned recently
As the learner in your group is sharing their experience, encourage the team to write down their observations on sticky notes. These notes can be assigned to a grid (such as “what have you missed?”) that aligns with the narrative and can prompt useful follow-up questions.
3. Respond with questions, observations, or advice as a team
After the learner has finished speaking, ask each person in the group to share one observation or question to dig deeper into the story. The more specific the ask or detail being shared, the better the insight. Nominate a note-taker in the group to write down the insights, and use them to make sure these discussions stay timely and on track.
4. Decide on follow-up actions as a team
To wrap up, the note-taker in the group can go through a verbal summary of your meeting. The learner can also add any details that may have been left out. As a team, you can decide if you’d like to follow up on any ideas uncovered during the session. You may also want to repeat the meeting on a different date for someone else’s benefit on the team.
See if there’s potential to turn this into a regular team ritual if it proves to be useful for team-building and skill sharing.
Get started with this template right now.
Project Proposal Template
Works best for:
Project Management, Documentation, Project Planning
For any type of project, the Project Proposal template can be a crucial step toward clarifying the context, goals, and scope of a project to get stakeholder buy-in. A project proposal outlines what you want to accomplish, your goals, and how you plan to achieve them. Generally, a project proposal gives the reader some context on the project, explains why it is important, and lists the actions that you will take to complete it. Project proposals have myriad uses. Often, businesses use project proposals to get external buy-in from a donor or outside stakeholder. But many companies draw up project proposals for internal buy-in too.
Impact/Effort Matrix Template
Works best for:
Project Management, Strategic Planning, Prioritization
Growing organizations have countless to-do’s and only so many hours in a day (or weeks before a big launch) to get them done. That’s where an impact effort matrix comes in. It gives you a quick visual guide to help prioritize your tasks and know exactly what’s worth doing. Using our template, you can create a matrix that organizes your activities into four main categories: quick wins that are low effort, effort-intensive projects that provide long-term returns, fill-ins that are low effort but low value, and time-wasters.
The Emotions Wheel Icebreaker Template
Works best for:
Icebreakers, Meetings
Allow people to express emotions and connect with each other. Use the Emotions Wheel Icebreaker to build the foundations for an important conversation.
Mad Sad Glad Retrospective
Works best for:
Brainstorming, Ideation
It's tempting to measure a sprint’s success solely by whether goals and timelines were met. But there’s another important success metric: emotions. And Mad Sad Glad is a popular, effective technique for teams to explore and share their emotions after a sprint. That allows you to highlight the positive, underline the concerns, and decide how to move forward as a team. This template makes it easy to conduct a Mad Sad Glad that helps you build trust, improve team morale, and increase engagement.
SCAMPER Model
Works best for:
Ideation, Operations, Brainstorming
Is your team in a rut? Have you had a lingering problem that can’t seem to be solved? First introduced in 1972, SCAMPER. is a brainstorming method developed by Bob Eberle, an author of creativity books for young people. This clever, easy-to-use method helps teams overcome creative roadblocks. SCAMPER walks you through seven questions that are meant to encourage your team to approach a problem through seven unique filters. By asking your team to think through a problem using this framework, you’ll unlock fresh, innovative ways to understand the problem you’re trying to solve.
Icebreaker Template
Works best for:
Icebreakers
There’s no better way to kickoff a meeting or workshop than by building comfort and familiarity between your guests — to put them at ease and get them ready to participate and collaborate. That’s just the kind of human connection that icebreakers create, which make them great for remote gatherings or introducing new team members. There are many icebreakers to choose from, including: Describe yourself in one word. Share a photo of yourself as a baby. And if you were an animal, what would you be?