Team Meeting Agenda Template

Keep your team meetings on track and on-topic.

About the Team Meeting Agenda Template

Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:

Review progress against team OKRS (objectives and key results).
Share relevant project updates
Discuss productivity or progress roadblocks and potential solutions
Brainstorming for ideas or projects
Recognizing individual efforts and celebrating team wins

This template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning. A team meeting agenda shows a value for planning and process, which allows cross-functional teams to collaborate better.

What is a team meeting agenda?

Team meeting agendas help add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:

Planning details like the date, time, location, and who needs to attend
A person to lead the meeting
Topics to discuss
Action items

Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.

Even if you’re just asking for what your team would like to talk about, current project statuses or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda.

Create your own meeting agenda

Making your own meeting agenda is easy. Miro’s whiteboard tool is the perfect canvas to create and share them. Get started by selecting the Meeting Agenda template, then take the following steps to make a one of your own.

Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.
Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.
Identify who’s leading the meeting. Add their name or names into the template.
Document talking points and assign discussion topics to attendees. To help your team prepare in advance, list any important points that need to be shared or discussed in the “Topic” column. Give your team the opportunity to take the lead on certain points as needed.
Kick off the meeting with an icebreaker. Ease into the conversation with a game or informal brain teaser. This can help loosen up the team and welcomes new joiners into a group. Try timeboxing ice breaker activities with Miro’s Countdown Timer.
Document and assign next steps to each team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting.
Recap and act on next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.