Team Meeting Agenda Template

About the Team Meeting Agenda template

Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:

• Review progress against team OKRs (objectives and key results)

• Share relevant project updates

• Discuss productivity or progress roadblocks and potential solutions

• Brainstorm for ideas or projects

• Recognize individual efforts and celebrating team wins

This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning.

What is a team meeting agenda?

Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:

• Planning details like the date, time, location, and who needs to attend

• A person to lead the meeting

• Topics to discuss

• Action items

Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points. 

Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda. 

Create your own meeting agenda

Setting up your own meeting agenda is easy. Get started by selecting the team meeting agenda template, then take the following steps to make it your own:

1. Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.

2. Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.

3. Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.

4. Document talking points. Use the template to assign discussion topics to attendees and indicate their time slots. 

5. Kick off the meeting and start adding notes. Begin taking notes of what's discussed during the meeting. To stay on track, try timeboxing using Miro’s countdown timer.

6. Record the outcome. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting. 

Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.