team-meeting-agenda-webteam-meeting-agenda-web

Team Meeting Agenda Template

Keep your team meetings on track and on-topic.

About the Team Meeting Agenda Template

Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:

  • Review progress against team OKRS (objectives and key results).

  • Share relevant project updates

  • Discuss productivity or progress roadblocks and potential solutions

  • Brainstorming for ideas or projects

  • Recognizing individual efforts and celebrating team wins

This template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning. A team meeting agenda shows a value for planning and process, which allows cross-functional teams to collaborate better.

What is a team meeting agenda?

Team meeting agendas help add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:

  • Planning details like the date, time, location, and who needs to attend

  • A person to lead the meeting

  • Topics to discuss

  • Action items

Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points. 

Even if you’re just asking for what your team would like to talk about, current project statuses or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda. 

Create your own meeting agenda

Making your own meeting agenda is easy. Miro’s whiteboard tool is the perfect canvas to create and share them. Get started by selecting the Meeting Agenda template, then take the following steps to make a one of your own.

  1. Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.

  2. Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.

  3. Identify who’s leading the meeting. Add their name or names into the template.

  4. Document talking points and assign discussion topics to attendees. 

  5. To help your team prepare in advance, list any important points that need to be shared or discussed in the “Topic” column. Give your team the opportunity to take the lead on certain points as needed.

  6. Kick off the meeting with an icebreaker. Ease into the conversation with a game or informal brain teaser. This can help loosen up the team and welcomes new joiners into a group. Try timeboxing ice breaker activities with Miro’s Countdown Timer.

  7. Document and assign next steps to each team member. 

  8. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting. 

  9. Recap and act on next steps. 

  10. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting. 

Team Meeting Agenda Template

Get started with this template right now. It’s free

Related Templates
Work Breakdown ThumbnailWork Breakdown Thumbnail
PreviewMore info

Work Breakdown Structure

A work breakdown is a project management tool that lays out everything you must accomplish to complete a project. It organizes these tasks into multiple levels and displays each element graphically. Creating a work breakdown is a deliverable-based approach, meaning you’ll end up with a detailed project plan of the deliverables you must create to finish the job. Create a Work Breakdown Structure when you need to deconstruct your team's work into smaller, well-defined elements to make it more manageable.

Work Breakdown Structure
Gantt Chart ThumbnailGantt Chart Thumbnail
PreviewMore info

Gantt Chart

Simplicity, clarity, and power — that’s what make Gantt charts such a popular choice for organizing and displaying a project plan. Built upon a horizontal bar that represents the project progress over time, these charts break down projects by task, allowing the whole team to see the task status, who it’s assigned to, and how long it will take to complete. Gantt charts are also easily shareable among team members and stakeholders, making them great tools for collaboration.

Gantt Chart
Corrective Action Plan ThumbnailCorrective Action Plan Thumbnail
PreviewMore info

Corrective Action Plan

For a manager or HR leader, it’s the least fun part of the job: Documenting an employee’s performance issues and talking about them directly to that employee. A corrective action plan makes that tough task a little easier by putting issues into a professional, written framework. That way the process, next steps, and details of the conversations are all clearly documented. This template will enable you to eliminate murky communication, align on expectations, and provide step-by-step instructions for your employee.

Corrective Action Plan
Annual Calendar ThumbnailAnnual Calendar Thumbnail
PreviewMore info

Annual Calendar

Plenty of calendars help you focus on the day-to-day deadlines. With this one, it’s all about the big picture. Borrowing from the grid structure of 12-month wall calendars, this template shows you your projects, commitments, and goals one full year at a time. So you and your team can prepare to hunker down during busy periods, move things around as needed, and celebrate your progress. And getting started is so easy—just name your calendar’s color-coded streams and drag stickies onto the start date.

Annual Calendar
Infographic ThumbnailInfographic Thumbnail
PreviewMore info

Infographic

As we bet you’ve experienced, data can get pretty dense and dry. But you need it to be compelling, memorable, and understandable. The solution? Infographics. These are tools that let you present information in a visually striking way and turn quantitative or qualitative data into stories that engage and resonate. Whoever you’ll be presenting to — customers, donors, or your own internal teams — our template will let you design an infographic that combines text and visuals to break down even the most complicated data.

Infographic
Agenda-web-thumbAgenda-web-thumb
PreviewMore info

Agenda

Even when you’ve hosted meetings for years, hosting them online is something altogether different. Keeping them structured, purposeful, and on-task is key. That all starts with having a detailed agenda, and this template makes it so easy for you to create one. The best part? Agendas are often dry and boring—but not here. We make it easy for you to sprinkle in your choice of graphics, colors, fonts, and images to give your agenda personality and creative style.

Agenda