Project Organizational ChartProject Organizational Chart

Project Organizational Chart Template

Create a structure for the relationship of every individual carrying out a project.

About the Project Organizational Chart template

What is project organization?

Project organization provides a structure for how to carry out a project, including roles and responsibilities, processes, technology, and workflow. The precise approach depends on a number of factors: project complexity, resources available, and the existing culture and processes of the larger organization.

What is a project organizational chart?

A project organizational chart is a visual diagram that illustrates who is on your team and the role they play in a given project. It documents the structure of the project organization, the hierarchy between team members, and the relationships between employees. Project organizational charts are useful tools for clarifying who does what, securing buy-in, and setting expectations for the group.

Why should you use a project organizational chart?

When you’re embarking on a long, complex project, you will inevitably hit roadblocks and obstacles. It’s important to have your project organizational chart on hand to overcome those challenges. A project organizational chart can help employees understand their role in the project, who they should report to, and who they should communicate with if they need specific tools or resources.

Who should you include in your project organizational chart?

You should include anyone in the core team working on the project, including:

  1. The project manager

  2. The project sponsor

  3. Anyone carrying out a task as part of the project

  4. Any stakeholders who are a major (not occasional) part of the project

How do you make a project organizational chart?

Step 1 - Identify the personnel who will be involved. For example, if you’re running an ad campaign, you will probably involve people from marketing, sales, and finance. 

Step 2 - Assemble a senior management team. These stakeholders should have an interest in the outcome, they should be invested in project success, and they should be committed to obtaining your expected outcomes. Specifically, you should aim to recruit a Sponsor, who owns the project; a Client, who ensures the project is aligned with business needs, and Experts who dispense advice.

Step 3 - Assign project coordinators. Coordinators will synchronize and integrate team activities. They’re responsible for ensuring everyone is on task and working toward the goal.

Step 4 - Develop the organizational chart. Review all roles and responsibilities for everyone involved in the project. It might be helpful to make a list. You can then translate the list into a visual representation of how these employees will collaborate. Be sure to identify primary decision-makers and their authority, links between roles, and major stakeholder groups.

Project Organizational Chart Template

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