Simple Project Plan Template
Manage your team's time, budget, and resources to achieve project goals.
About the Simple Project Plan Template
The strongest project plans seek input and aim for understanding with team members or clients who contribute to or sign off on output.
A project plan should help your team answer the big questions about why the project needs to happen. The document should answer:
What are we doing?
Why are we doing it?
How will we make it happen?
When will we act on each step of the process?
How long will each of these steps take?
When to use a simple project plan
A project manager or lead can start a simple project plan. The plan can be adapted to suit internal team projects or external client partner projects.
You can collect data and information needed for your project plan by:
Meeting with your client or project sponsor. Take detailed notes, and set expectations as early as possible. Encourage them to share and learn from their product knowledge. Discuss timelines and other factors that may cause delays in final delivery. Establish best communication methods for the project, and how often you’ll check in with each other.
Assembling your team or department inside your organization. Find out who has the right skills for each project phase, and invite them on board.
Asking for your team’s input. Each team member can offer valuable feedback that can help you adjust deliverables, budget estimates, and timeline. A project plan is also a living document. As the project evolves, so will its execution.
Create your own simple project plan
Miro's simple project plan template makes it easy to organize your next project. Start by adding the template to a board, then take the following steps:
Decide what success looks like. Whether you’re working on an internal or external project, it’s important to define what a project’s success or failure means. Don’t just think about the outcome (for example, client approval of deliverables), but also consider the process (including the hours worked to produce the outcome, as well as the number of people involved, plus their contributions).
Set team goals. After you define clear, specific, time-bound goals, you can prioritize them and align your team so everyone can focus on what’s important.
Assign responsibilities to everyone involved. At every phase of the project, your team should know what they are accountable for. Think about how each team member can meaningfully contribute to the end goal, and consider their availability and workload.
Define your deliverables. Define the output as early as possible, to set expectations. These deliverables should be detailed and match up with project goals.
Create your timeline. Although projects don’t always go as planned, visual representations such as timelines allow the team to consider the scope of tasks, different project phases, priority level, duration of each task, and team members responsible for each task’s success.
Organize a kick-off meeting. This is an opportunity for the project to inspire the team. If everyone on your team takes responsibility and stays accountable, it’s easier to keep the bigger picture in focus, and accomplish your goals.
Discover more project charter examples and simplify your planning.
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Feature Planning Template
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Features are what make a product or service fun, but adding new ones is no walk in the park. It takes many steps—ideating, designing, refining, building, testing, launching, and promoting—and just as many stakeholders. Feature Planning lets you put a smooth, sturdy process in place, so you can add a feature successfully, and spend less time and resources doing it. That makes our Feature Planning Template a smart starting point for anyone looking to add new product features, especially members of product, engineering, marketing, and sales teams.
Meeting Agenda Template
Works best for:
Business Management, Meetings, Workshops
A detailed, clear agenda — that’s what separates meetings that go completely off the rails from those where goals are met and things get done. So grab this template and set a meeting agenda that lays out expectations for before, during, and after the meeting. It’ll enable participants to get prepared beforehand and empower you to stay on-task and identify when the discussion is complete. (Tip: Plan ahead to send out your meeting agenda at least 24 hours before the meeting.)
Project Planning Template
Works best for:
Project Management, Project Planning
A project plan is a single source of truth that helps teams visualize and reach project milestones. Project plans are most useful when you outline the project’s “what” and “why” to anyone who needs to give you project buy-in. Use a project plan to proactively discuss team needs; expectations; and baselines for timeline, budget, and scope. The plan will also help you clarify available resources before you kick off a project, as well as expected deliverables at the end of the project.
Project Scope Template
Works best for:
Project Management, Decision Making, Project Planning
A project scope helps you plan and confirm your project’s goals, deliverables, features, functions, tasks, costs, and deadlines. A project manager and team should develop a project scope as early as possible, as it will directly influence both the schedule and cost of a project as it progresses. Though project scopes will vary depending on your team and objectives, they generally include goals, requirements, major deliverables, assumptions, and constraints. Aim to include the whole team when you create a project scope to ensure everyone is aligned on responsibilities and deadlines.