Project Organizational Chart Template

About the Project Organizational Chart Template

Miro’s project organizational chart template is a visual tool business owners and project managers can use to identify all the people involved in an upcoming project. By referring to the project organization chart, anyone can see each person’s role, the hierarchy among personnel, and the chain of command. When effectively mapped, a project organization chart is a great resource for aligning expectations on responsibilities among all the people involved in a project.

We’ll walk you through how to use Miro’s free project organizational chart template and customize it to your liking.

How to use the project organization chart template

Now that we know what a project organization chart is and why they’re helpful, let’s look at how to create one. Here are a few steps you can take to get started with Miro’s project organizational template:

1. Open Miro’s project organizational chart template

Click on the blue “use template” button on this page to open the template in Miro. Once you’re in, invite any teammates you’d like to collaborate on your project organization chart with.

2. Identify the people who will be involved

Identify who will be involved in your project. Not sure where to start? It’s worth assembling a senior management team and project coordinators.

Your senior management team comprises stakeholders — people who are interested in the outcome of your project, are invested in its success, and are committed to obtaining your expected outcomes. Project coordinators will synchronize and integrate team activities. They’re responsible for ensuring everyone is on task and working toward the goal.

3. Name people on the chart

The project organizational template comes with pre-made rounded rectangles where you can name different people involved in the project. Double-click on the text boxes within them to replace the pre-written names with your teammates’s names. Add their roles and any other important details you’d like to include, such as their email addresses. Duplicate or remove any shapes and connection lines as needed.

4. Customize your project organization chart

Miro makes it easy to customize the look and feel of your project organization chart. Change the sizes and colors of your shapes and text. Drag and drop any of your own files you’d like to include on your Miro board, such as headshots of each team member or important documents for the project.

Why use a project organizational chart

When you’re embarking on a long and complex project, you’ll inevitably hit roadblocks. Your project organization chart can help you overcome those challenges. Let’s look at this (and a few other benefits) in more detail.

Identify roadblocks

Use the chart to identify any project roadblocks before things get underway. That way, you can rectify problems before it’s too late. For example, laying out the chart might show that you need more salespeople involved in the project. Because things haven’t started yet, you have time to get more salespeople involved to ensure the project runs smoothly.

Clarify everyone's role in the project

A project organization chart helps employees understand their role in the project. It shows them the reporting structure and who to communicate with if they need specific tools or resources. You can also supplement your project organizational chart with a team charter to help articulate your team’s mission, scope of operation, objectives, and commitment.

Maximize the skills of all team members

Using an organizational chart for a project makes it clear which team members will be performing certain tasks. This means you can make sure that all tasks are being completed by team members with skills in those areas. For example, you can make sure that a marketing copywriter is writing new website copy.

Miro is the perfect organizational chart maker to help visualize and understand your organization's hierarchical structure and reporting lines between roles.