product-backlog-web

Product Backlog Template

Use our Product Backlog Template to list action items and store and prioritize product development tasks to keep teams more focused.

About the Product Backlog Template

The Product Backlog Template is a tool that allows you to store everyone's ideas, plan epics, and prioritize tasks. You can put all ideas and tasks in the product backlog from any device and be assured that they are all in one place. Many product and project managers use the Product Backlog Template to plan, prioritize, and manage tasks, moving them to the starting line and staying focused on the issues and results.

What is a Product Backlog?

An example of a product backlog is an action item list related to product development that is used by product teams to plan, prioritize, and manage tasks.

Development teams are often juggling many products at once. A product backlog is a project management tool that helps teams keep track of projects in flight as they build and iterate. The highest-priority tasks are at the top of the product backlog so the teams know what to work on first.

Product backlogs make it easier for teams to plan and allocate resources, but they also provide a single source of truth for everyone to know what development teams are working on. In doing so, backlog templates help developers manage stakeholders’ expectations and keep everyone aligned.

What is a Product Backlog Template used for?

Teams often use this template for agile and sprint planning. It’s a great way to manage everyone’s tasks and prioritize them. Add all ideas and tasks to the Miro Board from any device, and share it with your team. As you work, move tasks to the starting line, stay focused on the most critical issues, and track results.

Benefits of using a Product Backlog Template

There are many reasons why the backlog template is one of the most popular Agile tools. Teams can use it with the Product Roadmap to define what they need to work on, giving managers the big picture. Here are other benefits when using the Product Backlog Template:

  1. The ready-made Product Backlog Template makes it easy to save time and create a product backlog quickly and efficiently.

  2. You can import your spreadsheets as sticky notes and reduce future effort if you already have a backlog.

  3. If your backlog is intricate and seems to take up endless space on the board, use the helpful Text Search feature to find items by keyword.

  4. Use digital sticky notes and separate them by size and color or by tags and clusters. When your product backlog is filled, you can work on grooming and prioritizing specific features.

  5. You can also import Jira cards to visually organize Jira issues directly on your Product Backlog Template.

How do you create a Product Backlog?

Here is an example of how to fill in your backlog template to set your team up for success:

Step 1: Roadmaps and requirements

Start with the two Rs: roadmap and requirements. These two elements are the foundation of every product backlog. The roadmap is the scaffolding for how a project will take shape. The requirements are the list of backlog items that development teams need to accomplish in order to complete a project. Make note of your roadmap and requirements so you can start building around them.

Let's say your development team is building an app that shows runners how safe a given road is. Since this app is the highest priority for the company, it is the first and most important item on the roadmap. The team must first collect data on road safety. You would list data collection as a requirement.

Step 2: List tasks

List the tasks you must accomplish in order to finish the first item on your roadmap. Draw those tasks under each action item on the map. Some teams choose to have one task in progress at a time, while others will only ship a product once everything is complete.

Put these tasks in order according to their urgency. Usually, tasks with the highest impact on your customers are assigned the highest priority. Oftentimes, teams use user stories to get an understanding of what features will be most noticeable and useful for customers. Teams also choose to assign priority based on how urgently they need feedback, the difficulty of implementation, and the relationship between work teams.

Step 3: Team review

Once you've built the product backlog, it’s time to review it. Product owners should periodically conduct backlog grooming before each planning meeting. Specifically, it helps to double-check prioritization and to make sure developers are implementing feedback.

Step 4: Sort

To scale the backlog, group tasks into near-term and long-term items. Flesh out near-term items before sorting them: make sure product teams and design teams are on the same page, and clarify development estimates. While longer-term items can remain vague, they should have a rough description and timeline.

FAQs about Product Backlogs

How do you use the Product Backlog template?

Start with our pre-made template, making any changes you’d like to suit your particular needs. Invite team members to join your board and collaborate. Use the @mention or video chat if you need to get input from others. You can upload other file types such as documents, photos, videos, and PDFs to store all the relevant information in one place. 

Why should you have a Product Backlog?

A product backlog is an important tool for any company that builds and iterates at scale. It serves as a bridge between product owners and development teams. Product backlogs empower teams to collect feedback, assign priorities, decide on timelines, and maintain flow.

What is the difference between sprint backlog and product backlog?

The difference between a sprint and product backlog is that a product backlog is a log of all action items and subtasks necessary to complete a project, while a sprint backlog is only those tasks that can be completed in a single sprint.

How is the product backlog prioritized?

This will depend on the project and the team, but typically the tasks in a product backlog are prioritized by their overall importance to the goals and deliverables of the project, with the most essential tasks at the top of the backlog.

Product Backlog Template

Get started with this template right now.

Related Templates
sailboat-retrospective-thumb-web
Preview

Sailboat Template

Works best for:

Agile Methodology, Meetings, Retrospectives

The Sailboat Retrospective is a low-pressure way for teams to reflect on how they handled a project. By defining your risks (the rocks), delaying issues (anchors), helping teams (wind), and the goal (land), you’ll be able to work out what you’re doing well and what you need to improve on for the next sprint. Approaching team dynamics with a sailboat metaphor helps everyone describe where they want to go together by figuring out what slows them down and what helps them reach their future goals.

Sailboat Template
Product Canvas Thumbnail
Preview

Product Canvas Template

Works best for:

Desk Research, UX Design

Product canvases are a concise yet content-rich tool that conveys what your product is and how it is strategically positioned. Combining Agile and UX, a project canvas complements user stories with personas, storyboards, scenarios, design sketches, and other UX artefacts. Product canvases are useful because they help product managers define a prototype. Creating a product canvas is an important first step in deciding who potential users may be, the problem to be solved, basic product functionality, advanced functionalities worth exploring, competitive advantage, and customers’ potential gain from the product.

Product Canvas Template
milestone-chart-thumb-web
Preview

Milestone Chart Template

Works best for:

Project Management, Strategic Planning, Project Planning

When your team is collaborating on a large project, keeping track of the many tasks and multiple timelines can be a challenge. That’s why you need a milestone chart. These visual representations of important project events will make it simple for your team to stay on schedule and reach goals on time. And it’s so easy to get started — just determine the major milestones, use our template to create a milestone chart, and define the key dates and deliverables each milestone will require.

Milestone Chart Template
research-topic-brainstorm-thumb-web
Preview

Research Topic Brainstorm Template

Works best for:

Desk Research, Brainstorming, Ideation

Coming up with a topic for a research project can be a daunting task. Use the Research Topic Brainstorm template to take a general idea and transform it into something concrete. With the Research Topic Brainstorm template, you can compile a list of general ideas that interest you and then break them into component parts. You can then turn those parts into questions that might be the focus for a research project.

Research Topic Brainstorm Template
Gantt Chart Thumbnail
Preview

Gantt Chart Template

Works best for:

Project Management, Mapping, Roadmaps

Simplicity, clarity, and power — that’s what make Gantt charts such a popular choice for organizing and displaying a project plan. Built upon a horizontal bar that represents the project progress over time, these charts break down projects by task, allowing the whole team to see the task status, who it’s assigned to, and how long it will take to complete. Gantt charts are also easily shareable among team members and stakeholders, making them great tools for collaboration.

Gantt Chart Template
Features Audit Thumbnail
Preview

Features Audit Template

Works best for:

Desk Research, Product Management, User Experience

Add new features or improve existing features—those are the two paths toward improving a product. But which should you take? A features audit will help you decide. This easy, powerful product management tool will give you a way to examine all of your features, then gather research and have detailed discussions about the ones that simply aren’t working. Then you can decide if you should increase those features’ visibility or the frequency with which it’s used—or if you should remove it altogether.

Features Audit Template