Choose website language
Gap AnalysisGap Analysis

Gap Analysis Template

Find, define, and close gaps to help your business reach its potential.

About the Gap Analysis Template

Your team can use a gap analysis to help identify what’s missing from company products or processes. Collaborate on and analyze historical performance benchmarks together. Sharing information reduces guesswork or conflicting opinions – especially when you focus on your organization’s internal elements and its challenges or opportunities for improvement. 

This template can be adapted from the general gap analysis to focus on specific gap analyses for skills, candidates, software, processes, vendors, training, market, data, or security. After you complete a gap analysis, you may want to commit to a 

 to identify broader strengths and opportunities.

Keep reading to learn more about the Gap Analysis Template.

What is a gap analysis?

A gap analysis is a strategic process that helps your business compare its current, real-world situation with its ideal goals. When you determine what obstacles might be preventing teams or individuals from attaining goals sooner, it helps you push your organization toward growth and development. 

Pinpointing goals, understanding the current situation, and figuring out remaining obstacles allows your team to collaborate on a plan to achieve those goals.

When to use a gap analysis

A gap analysis can help your team become better strategic planners. Use it to identify problems, adapt products or services, or change company processes to better align on goals.

Specifically, your organization can use a gap analysis to:

  • Benchmark company results against external criteria such as industry standards 

  • Analyze your products and services to find new sales and marketing opportunities

  • Forecast profits

  • Reveal opportunities for improvement in existing processes 

  • Understand why Key Performance Indicators (KPIs) aren’t met

  • Discern the difference between a product or service’s current and potential market size

Create your own Gap Analysis Template

Performing your own gap analysis and sharing it with your team is easy, using Miro’s simple whiteboard tool. This template can be adapted for any industry. Get started by selecting the Gap Analysis Template, then take the following steps to make one of your own.

1. Define what your “current state” is. 

Try to pinpoint your business’s problem areas that need to be improved or realigned with the company vision. Go for the “big picture” view here – aim to understand all that your business does, and how its different components are performing. 

2. Define your desired “future state.” 

Getting idealistic here will help you tap into the true potential of your team and the entire organization. Use alongside this template. Your team can then collaborate on creative ways to get closer to where you want to be, or to what success looks like in an ideal world. 

3. Locate the gap between the two states, and work toward solutions. 

By adding specific metrics like KPIs, you can focus on opportunities you can measure (such as percentage change, financial value, or increase/decrease in a number of items). These indicators should have baselines you can measure now, to compare to future performance. And, they should ideally be both short-term and long-term. 

4. Implement an action plan or identify remedies for your team. 

Create specific tasks for your team to close the gaps you’ve identified. You can also prioritize tasks based on the difficulty or potential impact of each one.

Gap Analysis Template

Get started with this template right now.

Related Templates
milestone-chart-thumb-webmilestone-chart-thumb-web
Preview

Milestone Chart Template

When your team is collaborating on a large project, keeping track of the many tasks and multiple timelines can be a challenge. That’s why you need a milestone chart. These visual representations of important project events will make it simple for your team to stay on schedule and reach goals on time. And it’s so easy to get started — just determine the major milestones, use our template to create a milestone chart, and define the key dates and deliverables each milestone will require.

Milestone Chart Template
Project Planning ThumbnailProject Planning Thumbnail
Preview

Project Planning Template

A project plan is a single source of truth that helps teams visualize and reach project milestones. Project plans are most useful when you outline the project’s “what” and “why” to anyone who needs to give you project buy-in. Use a project plan to proactively discuss team needs; expectations; and baselines for timeline, budget, and scope. The plan will also help you clarify available resources before you kick off a project, as well as expected deliverables at the end of the project.

Project Planning Template
App Wireframing ThumbnailApp Wireframing Thumbnail
Preview

App Wireframe Template

Ready to start building an app? Don’t just imagine how it will function and how users will interact with it—let a wireframe show you. Wireframing is a technique for creating a basic layout of each screen. When you wireframe, ideally early in the process, you’ll gain an understanding of what each screen will accomplish and get buy-in from important stakeholders—all before adding the design and content, which will save you time and money. And by thinking of things in terms of a user’s journey, you’ll deliver a more compelling, successful experience.

App Wireframe Template
Quick Retrospective ThumbnailQuick Retrospective Thumbnail
Preview

Quick Retrospective Template

A retrospective template empowers you to run insightful meetings, take stock of your work, and iterate effectively. The term “retrospective” has gained popularity over the more common “debriefing” and “post-mortem,” since it’s more value-neutral than the other terms. Some teams refer to these meetings as “sprint retrospectives” or “iteration retrospectives,” “agile retrospectives” or “iteration retrospectives.” Whether you are a scrum team, using the agile methodology, or doing a specific type of retrospective (e.g. a mad, sad, glad retrospective), the goals are generally the same: discovering what went well, identifying the root cause of problems you had, and finding ways to do better in the next iteration.

Quick Retrospective Template
Brainwriting ThumbnailBrainwriting Thumbnail
Preview

Brainwriting Template

Brainstorming is such a big part of ideation. But not everyone does their best work out loud and on the spot, yelling out thoughts and building on others’ ideas. Brainwriting is a brilliant solution for them—creative thinkers who happen to be more introverted. This approach and template invites participants to reflect quietly and write out their ideas, and then pass them to someone else who will read the idea and add to it. So you’ll get creative ideas from everyone—not just the loudest few.

Brainwriting Template
SMART Goals ThumbnailSMART Goals Thumbnail
Preview

SMART Goals Template

Setting goals can be encouraging, but can also be overwhelming. It can be hard to conceptualize every step you need to take to achieve a goal, which makes it easy to set goals that are too broad or too much of a stretch. SMART is a framework that allows you to establish goals in a way that sets you up for success. SMART stands for Specific, Measurable, Attainable, Relevant, and Timely. If you keep these attributes in mind whenever you set goals, then you’ll ensure your objectives are clear and reachable. Your team can use the SMART model anytime you want to set goals. You can also use SMART whenever you want to reevaluate and refine those goals.

SMART Goals Template