Priority Matrix Template

Identify what issues are urgent and important and keep track of any matters that require follow-up.

About the Priority Matrix template

What is a priority matrix?

A priority matrix is a tool used to prioritize work categorically. It’s a useful tool because the simple framework can be applied to all types of work, whether it be project-based or operational. Priority matrices start in a simple format but can be customized depending on your needs. Most organizations prioritize by impact (low, medium, high), level of effort, and urgency.

When to use a priority matrix

A priority matrix is a powerful tool for people who need a little more than a basic to-do list. The 2x2 matrix is designed to help you determine what tasks are critical so you can first focus on the most urgent needs.

A variety of factors might influence the urgency or importance of a task on your list. For example, if you must complete a task that directly affects customer satisfaction, that task is probably high urgency and high priority. However, if you must complete a task that could make your customers happier in the future, that task is probably low urgency but high priority.

How to make a priority matrix

Go through your list of tasks and sort each one into a quadrant. Here’s how to think about each quadrant:

  • Quadrant I is for the most urgent, important deadlines.

  • Quadrant II is for long-term strategizing and development, tasks that are not urgent, but are still important.

  • Quadrant III is for urgent but not important tasks, is for time-pressured distractions that still must be done immediately.

  • Quadrant IV is for the kind of tasks that yield little value, if any.

Analyze your daily or weekly activities and assign issues to the appropriate quadrant before evaluating where you need to make changes.

Create your own priority matrix

Miro’s whiteboard tool is the perfect canvas to create and share your priority matrix. Get started by selecting this Priority Matrix template.

Step 1: Open this Miro template to get started! In the board, list the tasks you want your team to accomplish.

Step 2: Ask yourself the following question for each task: What are the consequences of not accomplishing this task?

Step 3: Based on that information, categorize each list item as “high priority” or “low priority.”

Step 4: Now further divide the tasks in each category into two sub-categories: “high urgency” and “low urgency.” You should now have four lists.

Step 5: Assign values between 1 and 4 to each option, where lower numbers mean the task is higher priority.

Step 6: Sort the options into your matrix. Once completed, share your priorities with necessary stakeholders.

Easy to use

Easy to use

Save time by using our pre-made Priority Matrix template instead of creating your own from scratch. Get started by signing up for free to update it with your own information.

Built-in collaboration

Built-in collaboration

Invite your team members to collaborate on your new Priority Matrix template. Miro enables you to engage co-located and remote teams on a virtual whiteboard, without constraints.

Seamless sharing

Seamless sharing

Need to share your Priority Matrix template with others? Miro has multiple exporting options, like saving to PDF.

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