Priority matrix template

Identify which issues are urgent and important, and keep track of followup tasks.

A priority matrix is a powerful management tool that helps you to use your time wisely. Using the two dimensions of urgency and importance, you can place tasks in one of four quadrants to help you prioritize.

About the priority matrix template

How do you use a priority matrix?

Go through your list of tasks and sort each one into a quadrant. Here’s how to think about each quadrant: Quadrant I is for the most immediate and important deadlines. Quadrant II is for long-term strategizing and development, which means tasks that are not urgent, but are important nonetheless. Quadrant III, which is for urgent but not important tasks, is for time-pressured distractions that must be done immediately even though they are not urgent. Quadrant IV is for the kind of tasks that yield little—if any—value. Analyze your daily or weekly activities and assign issues to the appropriate quadrant before evaluating where you need to make changes.

How do you digitize a physical priority matrix?

If you have your issues or tasks written on individual sticky notes, it’s easier than you think to digitize them! Just take a photo of your sticky notes and upload them to Miro. You can then easily move them around in the digital priority matrix.  

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