Meeting Reflection Template
Share learning experiences and new ways of thinking to grow as a team
About the Meeting Reflections Template
Meeting reflections give your team an opportunity to talk about how they approach their work. Use the meeting reflections template to create space for a conversation to clarify how people think, feel, articulate the "why" behind their work beyond basic project management needs.
What is a meeting reflection?
A meeting reflection is led by "learners," team members who share stories with the rest of their team.
Learners can choose to present a topic or story, and the rest of the team can follow up with a series of questions. Alternatively, the session can be set-up as a live question-and-answer session between the nominated learner and the team.
Typically, one person on your team will assume the learner role and share a recent experience that may benefit everyone else. The rest of the team will take on an active listener role, asking questions as needed, making a meaningful connection to their own work, or wider business values and initiatives.
When to use the meeting reflection template
A meeting reflection aims to dig deep into how your team learns new skills, document key observations, and figure out how to build on those skills for future development.
Meeting reflections allow teammates to share new information about a client’s business or an internal business initiative. Your team can also offer problem-solving techniques or even recommend a new book, podcast, or movie worth seeking out.
These group reflections can encourage colleagues at all levels to engage in each other’s professional development.
How to use the meeting reflection template
Get started by adding the meeting reflection template to your board, then take the following steps to make it your own:
1. Start with an icebreaker to set the tone
To get everyone thinking creatively from the start, encourage an unstructured communication approach. Give everyone an opportunity to get to know each other.
2. Ask the “learner” to share what they’ve learned recently
As the learner in your group is sharing their experience, encourage the team to write down their observations on sticky notes. These notes can be assigned to a grid (such as “what have you missed?”) that aligns with the narrative and can prompt useful follow-up questions.
3. Respond with questions, observations, or advice as a team
After the learner has finished speaking, ask each person in the group to share one observation or question to dig deeper into the story. The more specific the ask or detail being shared, the better the insight. Nominate a note-taker in the group to write down the insights, and use them to make sure these discussions stay timely and on track.
4. Decide on follow-up actions as a team
To wrap up, the note-taker in the group can go through a verbal summary of your meeting. The learner can also add any details that may have been left out. As a team, you can decide if you’d like to follow up on any ideas uncovered during the session. You may also want to repeat the meeting on a different date for someone else’s benefit on the team. See if there’s potential to turn this into a regular team ritual if it proves to be useful for team-building and skill sharing.
Get started with this template right now.
Funding Tracker Template
Works best for:
Kanban Boards, Operations
For many organizations, especially non-profits, funding is their lifeblood—and meeting fundraising goals is a crucial part of carrying out their mission. A funding tracker gives them a powerful, easy-to-use tool for measuring their progress and staying on course. And beyond helping you visualize milestones, this template will give you an effective way to inspire the public to donate, and help you keep track of those donors. It’s especially useful when you have multiple donations coming from a variety of sources.
Team Norms + Personal Profiles
Works best for:
Agile
The Team Norms + Personal Profiles template fosters team alignment and cohesion by defining shared norms and understanding individual preferences. It provides a structured framework for collaboratively establishing team norms, values, and communication protocols. Additionally, it allows team members to create personal profiles to share their strengths, preferences, and working styles. By promoting transparency and mutual respect, this template empowers teams to build trust, leverage diversity, and enhance collaboration, driving collective success and performance improvement.
PI Planning Template
Works best for:
Agile Methodology, Strategic Planning, Software Development
PI planning stands for “program increment planning.” Part of a Scaled Agile Framework (SAFe), PI Planning helps teams strategize toward a shared vision. In a typical PI planning session, teams get together to review a program backlog, align cross-functionally, and decide on the next steps. Many teams carry out a PI planning event every 8 to 12 weeks, but you can customize your planning schedule to fit your needs. Use PI planning to break down features, identify risks, find dependencies, and decide which stories you’re going to develop.
Bull's Eye Diagram Template
Works best for:
Diagrams, Project Management, Prioritization
When you’re a growing organization, every decision can feel like it has make-or-break consequences—which can lead to decision paralysis, an inability to prioritize, inefficient meetings, and even low morale. If that sounds like you, put a Bull’s Eye Diagram to work. True to its name, a Bull’s Eye Diagram uses a model of concentric circles to help companies establish priorities, make critical decisions, or discuss how to remove or overcome obstacles.
Mad Sad Glad Retrospective
Works best for:
Brainstorming, Ideation
It's tempting to measure a sprint’s success solely by whether goals and timelines were met. But there’s another important success metric: emotions. And Mad Sad Glad is a popular, effective technique for teams to explore and share their emotions after a sprint. That allows you to highlight the positive, underline the concerns, and decide how to move forward as a team. This template makes it easy to conduct a Mad Sad Glad that helps you build trust, improve team morale, and increase engagement.
Canvas Playground Template
Works best for:
Templates
The canvas playground template is the ultimate way to explore all the features that make up Miro's Intelligent Canvas. This dynamic and interactive space is designed to help you get work done faster while engaging your team. From AI creation and Sidekicks to intelligent widgets, this template allows you to try it all and discover how these capabilities can streamline your workflow and enhance collaboration.