Develop a step-by-step visual guide to different processes.
About the Flowchart template
What is a flowchart?
A flowchart is a graphical or symbolic representation of a given process. You use symbols to depict each step of the process. Many flowcharts contain brief descriptions of each step. Most people use arrows to link various steps together and to indicate the direction of process flow.
There are a few commonly accepted flowchart shapes. For example, ovals generally represent the beginning or end of a process, rectangles represent a process, diamonds represent a decision, and arrows indicate the order in which steps should occur.
When to use flowcharts
When you’re trying to wrap your head around a process, it can be useful to have a visual representation of each step. Your team can create flowcharts for new projects, or to refine and improve how existing processes work.
Here are 4 types of charts:
Process flowchart: The process flowchart is probably the most commonly used example. Just as the name implies, it depicts a process step-by-step. Your team can use a process flowchart to map out roles and responsibilities within an organization, draw up a proposal for a process, or illustrate a complex workflow.
Workflow chart: The workflow chart helps you understand how your business functions—specifically, how data and documents flow throughout your organization. You can use workflow charts to bring new employees up to speed, discover bottlenecks and inefficiencies, and clarify business operations.
Swimlane flowchart: The swimlane flowchart depicts multiple flows of information side by side. Most people use these types of flowcharts to illustrate processes that intersect or interact with different parts of an organization, or to illustrate collaborative processes.
Data flowchart: Data flowcharts are designed to show how data is processed. There are a variety of applications: engineers use data flowcharts to design or analyze systems, while marketers use data flowcharts to understand consumer behavior.
Benefits of using a flowchart
By creating a visual representation of your business processes, your team can quickly see how various process components relate to one another. Flowcharts also can reveal process flaws and bottlenecks, which ultimately helps your team solve problems and improve your products.
Create your own flowchart
Start by selecting Miro’s fully customizable, premade Flowchart template. This simple whiteboard tool allows you to invite teammates to join the board and collaborate. Here’s how to get started:
Decide on the process your team wants to document or illustrate.
List the steps to complete in order to execute the process.
Designate symbols for the various steps in the process.
Draw your symbols and label them according to the steps they represent.
Draw arrows to link the steps.
Review your flowchart with stakeholders and iterate as necessary.
You can use sticky notes or icons to make your flowchart clearer and more visually engaging. If you need input from a team member, you can @mention them or start a video chat.
Entity Relationship Diagram
Sometimes the most important relationships in business are the internal ones—between the teams, entities, and actors within a system. An entity relationship diagram (ERD) is a structural diagram that will help you visualize and understand the many complex connections between different roles. When will an ERD come in handy? It’s a great tool to have for educating and onboarding new employees or members of a team, and our template makes it so easy to customize according to your unique needs.
A website flowchart, also known as a sitemap, maps out the structure and complexity of any current or future website. The flowchart can also help your team identify knowledge gaps for future content. When you’re building a website, you want to ensure that each piece of content gives users accurate research results based on keywords associated with your web content. Product, UX, and content teams can use flowcharts or sitemaps to understand everything contained in a website, and plan to add or restructure content to improve a website’s user experience.
A project plan is a single source of truth that helps teams visualize and reach project milestones. Project plans are most useful when you outline the project’s “what” and “why” to anyone who needs to give you project buy-in. Use a project plan to proactively discuss team needs; expectations; and baselines for timeline, budget, and scope. The plan will also help you clarify available resources before you kick off a project, as well as expected deliverables at the end of the project.
Pros and Cons List
A pros and cons list is a simple but powerful decision-making tool used to help understand both sides of an argument. Pros are listed as arguments in favor of making a particular decision or action. Cons are listed arguments against it. By creating a list that details both sides of the argument, it becomes easier to visualize the potential impact of your decision. To make your pros and cons list even more objective, it can help to weight each pro and con against the others. You can then present your decision with confidence, making a strong argument for why it’s the right one.
A risk assessment matrix is a simple framework you can use to plan your project or product development cycle. Also known as a probability and severity risk matrix, the framework can enable you to figure out how to prioritize project or product-related risks based on likelihood and potential business impact. Risks can be ranked according to low probability and severity (1, color-coded green) to the highest possible likelihood (10, color-coded red). Ranking each risk lets you and your team prioritize risks and tackle the biggest threats with a strong action plan. The grid format allows you to control the amount of risk you’re likely to face during the project by visualizing and qualifying it.
Wardley Mapping Canvas
A Wardley Map represents the landscape in which a business operates. It's made up of a value chain (the activities required to fulfill user needs) graphed against the evolution of individual activities over time. You place components with value on the y-axis and commodity on the x-axis. Use a Wardley Map to understand shared assumptions about your environment and discover what strategic options are available. Easily communicate your understanding of the landscape to your team, new hires, and stakeholders.