Project Status Report Template
Compare the current state of your project against its projected plan. Stay focused on project goals and keep everyone up to date.
About the Project Status Report Template
A project status report is a timely update on the progress of your project. It compares the current state of your project against the initial project plan.
It’s also likely to be read by an executive-level audience controlling budgets and governance, which can help you keep the report focused on critical issues.
This template is only a starting point. You and your team can change which completion metrics are essential or more important. You can customize the template name according to specific accomplishments in a particular period, like “weekly activity report” or “quarterly activity report.”
What is a project status report?
A project status report is a concise document detailing project progress during a specific period. Typically, these reports are sent out daily, weekly, or monthly, depending on the audience.
A project status report keeps key stakeholders informed and aligned on what is happening and why. You can start writing this document on your own, then include your teammates as well to produce a timely and relevant report.
Project reports typically include:
Project basics: Name, lead project manager, date.
Project progress: A basic summary of project progress.
Overall project health: Updates on project scope, budget status, and project schedule.
Project milestones: Actual progress toward reaching milestones.
Project timelines: Estimated timeline vs. the actual timeline.
Action items or project deliverables: Updates on ongoing and upcoming tasks.
Project risks: Incomplete tasks, delays, and other problems.
Remember that your daily or weekly project status reports should be created within the context of your previous report.
When to use a project status report?
Teams and project managers can use weekly status reports to update project stakeholders on project details, such as project schedule, overall status, budget, and deliverables.
A weekly report allows teams to prove they’re proactive and keeps them focused on project goals. They also update stakeholders on the project’s current status, which helps with budgeting and governance.
Apart from summarizing project progress, a status report also details project health, risks and solutions, and action items and helps eliminate redundancies. All of this helps avoid constant update meetings.
Create your own project status report
Making your own project status reports is easy. Miro is the perfect tool to create and share reports with your team. Get started by selecting the Project Status Report Template, then take the following steps to make one of your own:
Customize the template: Add titles to report sections, use color-coding, and change the arrangement of columns to suit your needs. Add relevant project details under each column.
Decide Key Performance Indicators (KPIs): If your boss or teammates ask you what success looks like, how would you measure a positive outcome? Add project goals to your report.
Collect data: Collect data related to your KPIs. It must be relevant to team members, stakeholders, and clients. Project management software can help collect accurate data. Adding analytical data makes it easier to judge progress.
Relay project activities and outputs: Use any data included in your report to tell a compelling story grounded in concrete facts. Inform readers about how team decisions and performance impacted project progress.
Include issues: No project is perfect, and you’ll likely run into some setbacks during the reporting period. Be proud and highlight what you did to fix the unexpected. Point out how you took charge and recommended what to do if something could potentially go wrong, too.
Collaborate effectively: Invite team members and stakeholders to view the report with a simple link on Miro. Collect feedback via the comments and implement them in real-time. Invite clients to view the final draft and add suggestions as well.
Discover more project charter examples to simplify your planning.
Get started with this template right now.
Project Proposal Template
Works best for:
Project Management, Documentation, Project Planning
For any type of project, the Project Proposal template can be a crucial step toward clarifying the context, goals, and scope of a project to get stakeholder buy-in. A project proposal outlines what you want to accomplish, your goals, and how you plan to achieve them. Generally, a project proposal gives the reader some context on the project, explains why it is important, and lists the actions that you will take to complete it. Project proposals have myriad uses. Often, businesses use project proposals to get external buy-in from a donor or outside stakeholder. But many companies draw up project proposals for internal buy-in too.
Timeline Workflow
Works best for:
Project Management, Flowcharts, Operations
A timeline is a visual tool that chronologically plots out projects step by step. It’s an ideal tool for your team to tell stories (such as an overview of events in your organization) and visualize your projects or processes. The Timeline Workflow template is perfect for any project that relies on visual content. You may find it beneficial to use with your team and also to share with other stakeholders or clients to keep them in the loop on your progress.
Perceptual Map Template
Works best for:
Marketing, Desk Research, Mapping
To shape your messaging, tailor your marketing, improve your product, and build your brand, you have to know your customers’ perceptions — what they think of you and your competitors. You can gain those insights by exploring a perceptual map. This simple, powerful tool creates a visual representation of how customers rank your price, performance, safety, and reliability. Put this template to work and you’ll be able to size up your competition, see gaps in the market, and understand changes in customer behavior and purchasing decisions.
Agile Team Events with Jira Template
Works best for:
Agile , Agile workflows
The Agile Team Events with Jira template in Miro is designed to streamline Agile workflows and enhance team collaboration. This template integrates seamlessly with Jira, allowing teams to manage their Agile events such as sprint planning, daily stand-ups, sprint reviews, and retrospectives directly within Miro. One significant benefit of this template is its ability to provide real-time updates. Any changes made in Miro can be synced back to Jira, ensuring that all team members are on the same page and that the project management tool reflects the latest status. This feature helps in maintaining consistency and accuracy across all Agile processes, reducing the risk of miscommunication and enhancing overall productivity.
Outcome Mapping Template
Works best for:
Diagrams, Mapping, Project Management
Use Miro’s outcome mapping template to improve your operational efficiency. Outcome mapping will help you visualize all the possible strategic outcomes for your upcoming project, allowing you to see into the black box to identify any potential challenges along the way.
Cross Functional (Swimlane) Chart
Works best for:
Flowcharts, Mapping, Diagrams
The Cross Functional (Swimlane) Chart template offers a visual tool for mapping out processes or workflows with multiple stakeholders or functional areas. It provides swimlanes for organizing tasks and responsibilities by department or role. This template enables teams to visualize process flows, identify handoffs, and improve coordination and collaboration across functions. By promoting transparency and accountability, the Cross Functional (Swimlane) Chart empowers organizations to streamline workflows and drive cross-functional alignment effectively.