Current State vs Future State Diagram

Whether you are an experienced professional or new to the concept of current state vs. future state diagrams, this guide aims to provide you with comprehensive insights. Get ready to understand the nuts and bolts of what these diagrams are, why they matter, and how to make one effectively.

What is a Current State vs. Future State diagram?

A current state vs. future state diagram is a visual representation that contrasts your existing operations with an envisioned future scenario. Using standardized symbols and notation, this diagram offers a snapshot of what is and what could be.

Key elements of current state and future state

The current state typically displays your existing processes, roles, and resource allocations. On the other hand, the future state reveals the goals you aim to achieve, often including process improvements, resource reallocations, and organizational changes.

Best practices in notation

Standardized symbols and notations make your diagram universally understandable. Utilize arrows to indicate flow, ovals for start/end points, and diamonds for decision-making steps.

Methodologies and use cases

Selecting a guiding methodology, whether it's Lean, Six Sigma, or BPMN, will add structure and depth to your diagramming process.

From business re-engineering to organizational restructuring, a current state vs future state diagram finds its application in a plethora of scenarios.

Why use a Current state vs Future State diagram

Discover the various advantages of employing a current state vs future state diagram, including problem identification, resource allocation, and future planning.

Problem identification

The 'Current State' serves as a diagnostic tool, pinpointing bottlenecks, inefficiencies, or misaligned resources.

Vision setting

The 'Future State' acts as a strategic cornerstone, guiding your long-term goals and the journey you must undertake to get there.

Resource optimization

The diagram facilitates optimal resource allocation in a streamlined manner to achieve the future state.

How to Create a Current State vs. Future State Diagram

Creating a current state vs. future state diagram requires meticulous planning and execution.

Assembling the Team

Recruit a multi-disciplinary team comprising experts from various departments to bring different perspectives to the table. Choose team members with a deep understanding of the current state, sound analytical skills, and a knack for critical thinking.

Data collection

Data is the cornerstone of any diagram. Accumulate your data through surveys, interviews, and observations. Incorporate both qualitative and quantitative data to offer a comprehensive view of the current and future states.

Creating the diagram

Miro has a ready-to-use value stream map template that can help you get started. If you prefer to diagram from scratch, Miro's Value Stream Mapping tool is easy to use. Simply follow these steps:

Step 1: Mapping the current state

Begin by capturing your existing processes, challenges, and roles. This provides a baseline for the desired improvements.

Step 2: Mapping the future state

In this step, you'll outline your desired outcomes and vision, setting the stage for what you aspire to achieve.

Step 3: Conducting a gap analysis

Compare the current and future states to identify gaps, opportunities for improvement, or areas requiring additional resources.

Step 4: Iteration and feedback

Revise the initial diagram according to feedback from team members and stakeholders.

Step 5: Finalizing and implementation

Once the diagram is polished, translate it into actionable plans and steps for your team to execute.

Common mistakes and how to avoid them

Crafting a perfect current state vs. future state diagram can be challenging. This section will help you sidestep common pitfalls.

Incomplete Data

An incomplete dataset can skew your conclusions. Ensure you've gathered all necessary data before drawing your diagram.

Lack of Stakeholder Involvement

Involve key stakeholders throughout the process to make the diagram a true reflection of collective insights.

Overemphasis on Current or Future State

Maintaining a balanced view of both states is pivotal to the diagram's effectiveness.

KPIs for Success

Measure the impact of your diagram through Key Performance Indicators such as efficiency gains, ROI, and time savings.

Conclusion

Staying ahead requires robust planning and decision-making strategies. A current state vs future state diagram isn't just another tool in your toolkit—it's your roadmap to organizational success.

By effectively capturing your existing processes and projecting optimal future states, these diagrams set the stage for informed decision-making and impactful changes.