Publication by Miro about the future of distributed teamwork

How to Make Scrums & Remote Daily Standups Effective (with Miro)

And how can you run this ceremony for 15 minutes, especially if you have a distributed team.

How Scrum masters use Miro

Every day, the Development Team should understand how it intends to work together as a self-organizing group to accomplish the Sprint Goal and create the anticipated Increment by the end of the Sprint.

But how can you run this ceremony for 15 minutes, especially if someone is remote? A lot of teams that are not collocated find it difficult to visualize the team meeting process and engage remote team members. Today, we wrote about the way Scrum Teams can track the progress of a Sprint together on the online board.

Make sure you check our guide to team building in virtual teams.

What is a scrum standup?

The Daily Scrum (or Daily Standup) is a 15-minute time-boxed event for the Development Team to plan work for the next 24 hours. The Daily Scrum is held every day of the Sprint.

Why run daily standups?

The Development Team uses the Daily Scrum to inspect progress toward the Sprint Goal and toward completing the work in the Sprint Backlog. These simple daily meetings can provide a much-needed “check-in” for Agile teams and help remote teams get together and ask important questions. 

How do you run a daily scrum standup?

The structure of the meeting is set by the Development Team and can be conducted in different ways as long as it focuses on progress toward the Sprint Goal. Some Development Teams will use a set of questions, some will be more discussion-based.

If you’re working with a remote team, make sure your meeting times line up with the time zones that your remote workers are in, so the entire team is present. If daily standups don’t work through the time zones, try doing a weekly meeting everyone can commit to. 

This is how you can do daily standup meetings in Miro – an online whiteboard for seamless collaboration between Scrum Masters and Product Teams.

1. Setting up

First, add a Scrum/Kanban template from our template library. Simply press the plus icon on the left toolbar > Templates > Scrum/Kanban.

2. Importing issues

Now you can import Sprint issues to the board and place them on the “To do,” “In progress” and “Done” Scrum/Kanban template sections. If you track your Sprint progress in Jira, import existing Jira issues to the board as cards, copy each issue’s URL and paste it to the board, or open the list of issues by clicking the Jira icon in the Miro library.

If you did a previous Sprint Planning session on a physical whiteboard using sticky notes, simply transfer the results to Miro. Open the Miro mobile app for iOS or Android and choose the “capture notes” feature to take a picture of the paper sticky notes, which will then be recognized as digital stickers on the online whiteboard.

3. Inviting team members

Ensure your team members, including remote ones, are invited to the board. To invite them to the board, open the “Share” settings.

Use the “video chat” feature to run a session with remote team members. Open the menu on the board in the bottom-left corner and choose the “video chat” icon. Start a new call by pressing the “call” button.

4. Start the session

During the Daily Scrum, each team member answers the following three questions:

 What did I do yesterday that helped the Development Team meet the Sprint Goal?

 What will I do today to help the Development Team meet the Sprint Goal?

 Do I see any impediment that prevents me or the Development Team from meeting the Sprint Goal?

Start your first daily standup in Miro

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Don’t waste your time

Time-boxed events like the Daily Scrum should be well established to ensure you can manage them effectively in the limited time. The event organization becomes especially important when team members work remotely.

In the beginning, you might spend more than 15 minutes on your Daily Scrum, but as everyone gets used to the format of the meeting and to the tools you are using, it will get better.

To speed up the process, you can try an approach that is often used as a Retrospective closing activity. It can work for your Daily Scrum, too. Create a visual of your whole team all sitting around a virtual table. You can pass the ball to someone, and that person moves the cards using a Kanban board. A person can take their turn and then pass the ball to someone else.

Scrum board vs. Kanban board. What’s the difference? Here’s a good article we wrote on 11 major differences.

A visual of a team sitting around a virtual table (provided by Mingle Analytics)

It’s great if a distributed team relies on frequent collaboration to keep up with an ever-changing process and unique client needs.

Start a daily standup to improve your productivity. Happy whiteboarding!

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