User Research Repository Template

About the User Research Repository Template

Research insights are only valuable when your team can actually find and use them. Too many product teams conduct excellent user research only to watch those insights disappear into folder chaos, scattered documents, and forgotten Slack threads.

Our user research repository template creates a single source of truth for all your research activities. Using Miro tables' advanced filtering and sorting capabilities, you can organize studies by research questions, participant segments, product areas, and study status. The template tracks everything from participant demographics and compensation details to interview recordings and key findings.

This isn't just about organization—it's about making your research compound over time. When you can quickly surface insights from previous studies, compare findings across user segments, and track research gaps, every new study builds on the last. Your research becomes a strategic asset that informs product roadmaps, validates design decisions, and helps stakeholders understand your users at a deeper level.

How to use Miro's user research repository template

Here are 6 steps to build a research repository that your entire team will actually use. Each phase uses our tables' unique capabilities to keep your insights organized and accessible.

1. Set up your research taxonomy

Start by defining how you'll categorize your studies. Use the template's built-in fields for Study Name, Research Question, Product Area, and Segment to create consistent labeling across all research efforts.

Customize the Status field to match your research workflow—from "Scheduled" and "In Progress" to "Analysis Complete" and "Insights Shared." This helps stakeholders understand where each study stands and when they can expect findings.

2. Track participants with precision

Use the Participant Name, Company, and Segment fields to build a comprehensive participant database. The Segment field is particularly powerful—tag participants as "Power users," "Churned," "New users," or custom segments that matter to your product.

Miro tables' filtering capabilities let you instantly find participants who match specific criteria for follow-up studies. Need to interview more enterprise customers? Filter by Company size. Want to understand power user behavior? Filter by Segment.

3. Manage logistics seamlessly

The Interview Date, Compensation, and Paid fields help you track the operational side of research. Set up formula fields to automatically calculate total research costs or flag overdue payments to participants.

Use the Status field with Miro Tables' Kanban view to visualize your research pipeline—see which studies are scheduled, in progress, or waiting for analysis at a glance.

4. Capture and link to insights

The Notes field becomes your insight capture zone. Record key quotes, behavioral observations, and emerging themes directly in the repository. The Recording and Report Link fields connect each study to detailed documentation stored elsewhere.

Pro tip: Create parent-child relationships in your table to link related studies. If you're running a series of usability tests on the same feature, connect them to see how insights evolve over time.

5. Make findings discoverable

Use Miro Tables' search functionality to quickly surface relevant research. Looking for insights about the onboarding experience? Search across all Notes fields to find every mention. Need to understand enterprise user needs? Filter by Company type and review consolidated findings.

Set up views for different stakeholders—create a "Recent Studies" view for weekly updates, a "By Product Area" view for feature teams, and a "Key Insights" view for leadership reviews.

6. Integrate with your workflow

Connect your research repository to your broader product development process. Reference study IDs in feature specs, link to findings in design reviews, and use participant segments to inform persona development.

Schedule regular "research reviews" where teams can explore the repository together, identifying patterns and gaps that should inform future research priorities.

What should be included in a user research repository template?

Every research repository will evolve based on your team's needs, but these core elements create a foundation for organized, accessible insights:

1. Study identification and categorization

Clear study names, research questions, and product area tags help team members quickly understand what each piece of research covers and why it was conducted.

2. Participant demographics and segmentation

Detailed participant information lets you analyze findings by user type, company size, experience level, or any other dimension that matters to your product strategy.

3. Study status and timeline tracking

Knowing whether research is scheduled, in progress, or complete helps stakeholders understand when they can expect insights and helps researchers manage their pipeline.

4. Direct links to detailed findings

Quick access to recordings, full reports, and detailed notes ensures the repository serves as a gateway to deeper insights, not just a summary.

5. Financial and logistical details

Tracking compensation, participant contact information, and administrative details keeps the operational side of research organized and compliant.