Process mapping symbols

What are process map symbols and how to use them?

Getting the hang of mapping out processes can be a real game-changer when you're looking to analyze and enhance how your business operates. Think of process map symbols as your secret code – they turn those tricky, tangled workflows into diagrams that are easy to follow, as long as you're in the know with this universal language.

In this article, we're going to dive into process map symbols, breaking down what they mean, how they're used, and why they're super important for making your business run smoother.

The language of process map symbols

Process map symbols are the building blocks of process maps. Each symbol has a specific shape and meaning, representing different elements of a process, from steps and decisions to inputs and outputs.

The use of standardized symbols in process mapping is crucial. It ensures consistency and clarity, making it easier for anyone within an organization to understand and follow the process maps, regardless of their department or role.

Basic symbols in process mapping

Depending on which type of diagram or flowchart you want to create, you can use a different shapes. But most of process maps will have these common symbols:

• Process Steps (Rectangles): Rectangles in process maps symbolize process steps or activities. Each rectangle contains a brief description of the action taken at that stage.

• Decision Points (Diamonds): Diamonds represent decision points where a question is posed, leading to different paths based on the answer.

• Inputs/Outputs (Parallelograms): Parallelograms are used to denote inputs to or outputs from a process, highlighting the resources or information needed or produced.

• Predefined Process (Rectangles with Double Lines): These symbols indicate a process that is already defined elsewhere, often in another process map.

• Data (Cylinders): Cylinders represent data or information storage, crucial in processes involving data collection or retrieval.

Advanced process map symbols

Beyond the basic symbols, process maps also include more advanced symbols for specific scenarios, enhancing the detail and accuracy of the map.

• Document or Report (Rectangle with a Wavy Base): This symbol is used for documents or reports generated or used within the process.

• Database (Cylinder): A cylinder, often used to represent databases, indicates where data is stored or retrieved in a process.

• On-page and Off-page References (Circles): Circles are used to connect different parts of a process map or to link to another process map.

• Manual Input (Trapezoid): A trapezoid symbolizes a stage where manual input is required, often from a human operator.

• Delay (D-shaped Symbol): This symbol is used to indicate a delay or waiting period within a process.

Tips when using process map symbols

Clarity and simplicity

When creating process maps, it's essential to keep them clear and simple. Overcomplicating a map with too many symbols can lead to confusion.

Consistency in symbol usage

Consistency in using process map symbols across all diagrams within an organization is key to maintaining clarity and understanding.

Tailoring symbols to the audience

While standard symbols are important, sometimes customizing symbols to suit the specific audience or industry can enhance understanding. Like using specific symbols for basic flowcharts or UMLs diagrams.

Choose the right tool

Various digital tools are available for process mapping, each offering unique features to aid in the creation and analysis of process maps. Miro's process map tool for example offers automation in symbol placement and integration with other business tools, streamlining the process mapping exercise.

Process map symbols are more than just shapes on a diagram; they are the language through which businesses can communicate and improve their processes. By understanding and effectively using these symbols, organizations can unlock greater efficiency and clarity in their operations.