Team Meeting Agenda Template
Keep your team meetings on track and on-topic with our Team Meeting Agenda template.
About the Team Meeting Agenda template
Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:
Review progress against team OKRs (objectives and key results)
Share relevant project updates
Discuss productivity or progress roadblocks and potential solutions
Brainstorm for ideas or projects
Recognize individual efforts and celebrating team wins
This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning.
What is a team meeting agenda?
Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:
Planning details like the date, time, location, and who needs to attend
A person to lead the meeting
Topics to discuss
Action items
Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.
Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda.
Create your own meeting agenda
Setting up your own meeting agenda is easy. Get started by selecting the team meeting agenda template, then take the following steps to make it your own:
Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.
Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.
Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.
Document talking points. Use the template to assign discussion topics to attendees and indicate their time slots.
Kick off the meeting and start adding notes. Begin taking notes of what's discussed during the meeting. To stay on track, try timeboxing using Miro’s countdown timer.
Record the outcome. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting.
Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.
What should be included in a team meeting agenda?
A Team Meeting Agenda template can be very flexible, but some things are fundamental for running a successful meeting: goals, topics, time slots, and outcome. If you include these things, you and your team can easily align on projects with the meeting agenda template, set clear expectations, and run the meeting more efficiently.
Get started with this template right now.
Incident Management Process Flowchart Template
The Incident Management Process Flowchart Template in Miro is designed to streamline and clarify the process of managing incidents within an organization. This template serves as a visual guide that outlines the steps involved in incident management, from the initial declaration to the final review. It is a living document, continuously evolving based on feedback and lessons learned from past incidents, ensuring that the process remains up-to-date with best practices. By defining incidents as disruptions requiring a coordinated response to restore service levels, the template emphasizes the importance of a structured, organized, and timely approach. It covers various phases such as Incident Declaration, Assessment, Response, Communication, and Review, providing a clear framework for teams to follow.
Calendar 2024 - a Year timeline
Works best for:
Strategy, Planning
The Calendar 2024 a year Timeline template is perfect for planning and organizing your year. It helps you schedule important dates, track annual goals, and stay on top of deadlines. This template ensures you have a clear overview of your year ahead.
To-do List Template
Works best for:
Project Management, Education, Decision Making
A to-do list helps teams manage, organize, and prioritize their upcoming tasks. As a result, they can improve time management and streamline work operations. Using Miro’s to-do list template, teams create interactive, collaborative, and user-friendly task lists.
Product Strategy Workshop
Works best for:
Product Management, Planning
The Product Strategy Workshop template facilitates collaborative sessions for defining and refining product strategies. By providing frameworks for analyzing market dynamics, identifying customer needs, and setting strategic goals, this template fosters alignment among cross-functional teams. With sections for SWOT analysis, value proposition development, and goal setting, it enables teams to create comprehensive product strategies that drive business growth and customer satisfaction.
Project Management Flow Chart
Works best for:
Flowcharts, Diagrams, Mapping
The Project Management Flow Chart template offers a visual tool for planning and managing projects using flowchart diagrams. It provides elements for mapping out project phases, tasks, dependencies, and timelines. This template enables project managers and teams to visualize project workflows, identify critical paths, and track progress effectively. By promoting clarity and transparency, the Project Management Flow Chart empowers organizations to deliver projects on time, within budget, and according to specifications.
PERT Chart Template
Works best for:
Mapping, Project Planning
A Program Evaluation and Review Technique (PERT) diagram is used to plan projects efficiently. They help you set a clear timeline, plan out tasks and dependencies, and determine a critical path.