Team Meeting Agenda Template
Keep your team meetings on track and on-topic with our Team Meeting Agenda template.
About the Team Meeting Agenda template
Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:
Review progress against team OKRs (objectives and key results)
Share relevant project updates
Discuss productivity or progress roadblocks and potential solutions
Brainstorm for ideas or projects
Recognize individual efforts and celebrating team wins
This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning.
What is a team meeting agenda?
Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:
Planning details like the date, time, location, and who needs to attend
A person to lead the meeting
Topics to discuss
Action items
Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.
Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda.
Create your own meeting agenda
Setting up your own meeting agenda is easy. Get started by selecting the team meeting agenda template, then take the following steps to make it your own:
Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.
Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.
Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.
Document talking points. Use the template to assign discussion topics to attendees and indicate their time slots.
Kick off the meeting and start adding notes. Begin taking notes of what's discussed during the meeting. To stay on track, try timeboxing using Miro’s countdown timer.
Record the outcome. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting.
Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.
What should be included in a team meeting agenda?
A Team Meeting Agenda template can be very flexible, but some things are fundamental for running a successful meeting: goals, topics, time slots, and outcome. If you include these things, you and your team can easily align on projects with the meeting agenda template, set clear expectations, and run the meeting more efficiently.
Get started with this template right now.
B2B – Product Journey Map & User Network
Works best for:
Planning, Product Management
The B2B Product Journey Map & User Network template helps product teams visualize and understand the complex journey of B2B customers. By mapping user interactions, pain points, and touchpoints across the buyer's journey, this template provides insights into user behavior and preferences. With sections for analyzing user needs, identifying opportunities, and optimizing user experiences, it enables teams to design tailored solutions and drive customer satisfaction. This template serves as a strategic tool for enhancing B2B product offerings and maximizing customer value.
Monthly Planner Template
Works best for:
Operations, Strategic Planning, Project Planning
To knock out every task and accomplish every goal for the month, it helps to take a big picture, 10,000 foot view of things—meaning a 30-day view. That’s why a monthly calendar can come in so handy, especially on bigger projects. Use our template to create a visual representation that helps you track and space out every deadline and to-do, both for individuals and full teams. You’ll even be able to customize it your way, with images, video, and sticky notes.
Competitor Product Research
Works best for:
Product Management, Planning
The Competitor Product Research template assists product teams in analyzing competitor offerings and market landscapes effectively. By identifying competitor strengths, weaknesses, and market trends, this template enables teams to uncover insights and opportunities for differentiation. With sections for conducting feature comparisons, SWOT analysis, and market positioning assessments, it facilitates informed decision-making and strategic planning. This template serves as a valuable resource for gaining competitive intelligence and driving product innovation and differentiation.
Meeting Agenda Template
Works best for:
Business Management, Meetings, Workshops
A detailed, clear agenda — that’s what separates meetings that go completely off the rails from those where goals are met and things get done. So grab this template and set a meeting agenda that lays out expectations for before, during, and after the meeting. It’ll enable participants to get prepared beforehand and empower you to stay on-task and identify when the discussion is complete. (Tip: Plan ahead to send out your meeting agenda at least 24 hours before the meeting.)
All-in-one PI Planning
Works best for:
Agile
The All-in-one PI Planning template streamlines the SAFe Program Increment (PI) Planning process by providing a comprehensive framework for teams to collaboratively plan and align on objectives and dependencies. It integrates essential elements such as PI Objectives, Team Breakouts, and Program Board, enabling teams to visualize, prioritize, and coordinate work effectively. This template empowers Agile Release Trains to deliver value predictably and efficiently, driving alignment and synchronization across the organization.
Strategy Diamond Template
Works best for:
Leadership, Operations, Strategic Planning
To achieve key objectives, every business assembles a series of strategies. But what elements should you consider when building a strategy? A strategy diamond is a collection of elements forming a coherent business strategy. These elements include: Arenas, Differentiators, Vehicles, Staging, and Economic Logic. Most strategic plans focus on just one or two of these elements, creating gaps that might cause problems for your business later on. A strategy diamond can help you stay focused and ensure you’re fulfilling all of your business’s needs rather than one or two.