Master change with these top change management examples and templates

Change is inevitable, but managing it doesn't have to feel like an uphill battle. Whether your team is implementing new processes, adopting fresh tools, or shifting strategies, a solid change management plan can be the key to keeping everyone aligned and motivated. In this article, we'll explore practical change management examples and share templates to make your planning smoother and more effective. Let's dive in.

Change management explained

Change management is a structured method for helping people, teams, and organizations transition from their current state to a desired future state. At its core, it focuses on guiding people through changes, minimizing resistance, addressing concerns, and ensuring the successful implementation of new initiatives.

In practice, change management includes identifying the goals of a change initiative, understanding how it impacts people, and putting processes in place to manage that impact effectively. For example, it could involve rolling out a new technology platform, redesigning workflows, or navigating a company-wide reorganization.

Why is change management important?

Because even the most well-planned strategies can fall apart without the support and buy-in of the people they affect. A successful change management plan ensures that employees feel informed, supported, and motivated to embrace change, reducing disruptions to productivity and helping organizations achieve their goals faster.

By prioritizing change management, organizations can:

• Increase success rates: Studies show that initiatives with strong change management practices are more likely to meet or exceed objectives.

• Reduce resistance: A structured approach addresses employee concerns, making transitions smoother and more widely accepted.

• Build adaptability: Change is constant, and fostering a culture of adaptability helps organizations stay resilient in the face of future challenges.

With the right tools and frameworks—like the templates we'll explore later—you can make change less overwhelming and more effective for everyone involved.

Top change management examples from our community

Sometimes, the best inspiration comes from others who've been in your shoes. Our Miro community has shared their favorite ways to tackle change, and we've turned those into practical templates to help you get started.

Kotter change management model

The Kotter Change Management Model is one of the most popular frameworks for driving organizational change. It's all about breaking change into eight actionable steps—from creating urgency to anchoring new approaches in your company culture.

Our Kotter Change Management Model template helps you visually map out every step of the process. With this template, you can:

• Collaborate with your team in real time or asynchronously to define clear actions.

• Use sticky notes, diagrams, and visual cues to make each step of the model actionable.

• Keep everyone aligned with a single source of truth.

This template is perfect for teams who need a structured approach to change—whether you're revamping internal processes or launching a new product.

Change management landscape

Think of the Change Management Landscape template as your visual map for navigating complex change. This template lets you capture and organize all the moving pieces in your change plan.

With Miro's flexible, drag-and-drop tools, you can:

• Identify stakeholders and their roles in the change process.

• Lay out risks, challenges, and mitigation strategies.

• Track progress visually, so everyone stays on the same page.

This is ideal for teams juggling multiple priorities and needing a clear visual roadmap.

Change management template

For a one-stop solution, the Change Management template is designed to guide your team through the change process from start to finish. This comprehensive template breaks change into manageable phases, from planning to execution.

Here's how Miro makes it easier:

• Break down tasks into bite-sized chunks and assign ownership.

• Use visual timelines and trackers to monitor progress.

• Host brainstorming sessions directly in the workspace to gather feedback.

This template works well for teams that want a complete, start-to-finish guide for managing change.

Change management game

Yes, managing change can even be fun! The Change Management Game template is a creative, interactive way to introduce change management concepts to your team.

This gamified approach is perfect for workshops, onboarding sessions, or team-building activities. With this template, you can:

• Simulate real-world scenarios to practice responding to change.

• Encourage collaboration and out-of-the-box thinking.

• Build team confidence in tackling change head-on.

Who says learning about change management can't be engaging?

Bonus templates: Change management examples

Sometimes, you need to go beyond the basics. These bonus templates offer more specific tools to help you refine your change management plan and communicate it effectively to stakeholders.

Change control process template

Managing change isn't just about big-picture strategy—it's also about handling the small details. The Change Control Process template helps you manage individual change requests and ensures nothing falls through the cracks.

With this template, you can:

• Track and review change requests in a streamlined workflow.

• Ensure all stakeholders have a chance to provide input.

• Keep changes documented and organized for future reference.

This is especially useful for teams in fast-paced environments where changes happen often.

Change management presentation

Need to get leadership or stakeholders on board? The Change Management Presentation template is a polished, professional way to showcase your plan.

Here's how it works:

• Customize slides with your team's unique goals and challenges.

• Use Miro's visual tools to present data and insights clearly.

• Invite collaborators to review and refine the presentation in real-time.

This template is your go-to for aligning leadership and securing buy-in for your change initiatives.

Start 2025 set up for success with Miro

Change is hard, but the tools you use can make all the difference. Miro's innovation workspace is built to help your team handle change like pros. Whether you're collaborating in real time or asynchronously, our platform empowers you to stay aligned, organized, and ready for anything.

Here's how Miro can set you up for success in 2025:

• Collaborate effortlessly: Bring everyone together with intuitive visual tools, whether your team is remote, in-office, or hybrid.

• Streamline complex ideas: Simplify the chaos of change by mapping out strategies and workflows with flexible templates and drag-and-drop features.

• Track progress seamlessly: Use visual trackers and timelines to monitor key milestones and ensure nothing slips through the cracks.

• Engage your team effectively: Brainstorm, gather feedback, and make decisions in one shared workspace—so every voice is heard.

Ready to start 2025 with a change management plan that actually works? Explore Miro's change management templates today and build a future-ready strategy with confidence. Together, we can make change your team's competitive advantage.