Create and facilitate open spaces with this template to have a nice and illustrative journey along the beach.
1. Before the Open Space:
Select a topic for your Open Space.
When you already have selected a topic for your Open Space enter it at the top of the board so everyone can see it.
Ask the participants to add their profile picture and name to the participants’ area
Make sure you have enough break-out rooms prepared. Link the room URLs to the city names. Remember to add one for Barcelona and the main hall as well.
Prepare the board and lock the items you don’t want to move around.
2. Starting the Open Space:
Welcome the participants and let them introduce themselves in a few sentences.
Give an overview of the board. Introduce the Open Space Technology concept if necessary
Present your topic for this Open Space. Why have you chosen this topic?
3. Collecting ideas:
Show the participants the different agenda cards and let them write down their questions and impulses.
Have everyone briefly introduce their card. If the participants agree, subject duplicates can also be combined.
Participants distribute their cards in the session planning. If there are more cards than available sessions, either hold a voting for the most popular topics or add more rooms or sessions if necessary.
4. Facilitate the breakout-sessions:
During online-meetings it might be difficult to keep track of the different rooms. If necessary, let participants take their profile pictures with them to their current room where they are.
Set a timer to your desired breakout duration and let the ideas flow.
After the time is up you can come back into the main hall to present your key results or directly move onto the next sessions.
Continue this until all sessions have been completed.
5. Gentle finish
Feedback is key. Ask participants to reflect on the event and write down their top learnings.
Ask for feedback on what can be improved at a future event.
If participants have ideas for a next open space topic, they can also suggest it.