8 Different Ways to Organize Your Backlog
Try out the best backlog organization practices!
Often we don’t question our product backlogs, they’re a list of stuff we hope, might and would like to do, but do they always have to be represented as a list?
The 8 Different Ways to Organize Your Backlog
1. User Story Map
Backlog as a User Story Map
User Story Maps are a great way to quickly build out your backlog for the first time, it’s also a powerful tool for release planning.
For more mature products I’ve often split my user story map by customer archetype, JTBD, objectives and even problem spaces, depending on what makes the most sense.
2. Idea Funnel Backlog
Idea Funnel Backlog feeding into a Kanban board
Literally a funnel! A great way to visualise your backlog and to actually physically restrict the number of product backlog items that are at the “top” (well “right”) of the backlog.
This form of backlog is great to help with prioritisation and focus whilst also keeping things fluid without too much overhead or formal structure.
3. Opportunity Backlog
Splitting your backlog into two — Opportunity backlog for discovery and Development for delivery.
All the ideas, problem spaces, and opportunities are thrown in here, if validated as a good idea they graduate to the delivery backlog.
And eventually the learning will lead to more opportunities and thus making its way back into the Opportunity backlog and that’s the circle of Product Development!
4. Classes of Work Backlog
Divide your backlog into multiple smaller backlogs based on different classes of work.
What often happens is that in order to keep track of everything product managers go labeling-crazy. When you think about it what they are actually doing is dividing their backlog into multiple smaller backlogs based on different classes of work.
One simple thing to do is to literally separate them. Most tools will allow you to achieve this using different views and filters whilst keeping the integrity of a single view for things like your sprints.
5. Tree Backlog
Tree backlogs are great for complex products with many different feature sets.
Technology Trees are great for complex products with many different types of features. Representing your backlog in this manner is a great way to visually show how different features inter-relate and how certain functionality can start out simple and incrementally be enhanced.
6. Impact Map Backlog
Impact maps are great for ideating many alternative paths towards a particular outcome.
Impact mapping works in a similar way to the Tree Backlog in the sense that it branches out. However, unlike the Tree each stage in the branch is not another backlog item rather it represents a stage in the impact map moving from the WHY > WHO > WHAT > HOW.
Representing your backlog this way is great for keeping everything outcome orientated. However impact mapping backlogs aren’t great at representing other classes of work such as technical debt, bug fixes, etc.
7. Circle Backlog
Circle backlogs are perfect for creating ‘slices’ to categorise your work whilst still maintaining a holistic view in one place.
There’s just something about breaking the mould — or perhaps it has to do with the lack of corners — that brings the creativity out in people.
You can even get creative and have different slice sizes, a great way to physically restrict WIP!And much like the Funnel Backlog they also can act as a roadmap + backlog in one.
8. Conversion Funnel Backlog
Conversion Funnel backlogs are great for early and growth stage products with clear conversions.
It brings two important pieces of information together, the quantitative data around drop-offs/potential pain-points in your funnel but also the backlog items/opportunity areas.
If there is a clear drop off at a particular point then everything within that section of the backlog is now your top priority. You get laser-focus, and you keep focusing on that section of the backlog until the numbers improve or if you get another compelling reason to focus on something else.
Get started with this template right now.
Kanban Framework Template
Works best for:
Kanban Boards, Agile Methodology, Agile Workflows
Optimized processes, improved flow, and increased value for your customers — that’s what the Kanban method can help you achieve. Based on a set of lean principles and practices (and created in the 1950s by a Toyota Automotive employee), Kanban helps your team reduce waste, address numerous other issues, and collaborate on fixing them together. You can use our simple Kanban template to both closely monitor the progress of all work and to display work to yourself and cross-functional partners, so that the behind-the-scenes nature of software is revealed.
Festival Retrospective
Works best for:
Retrospectives, Meetings, Agile Methodology
The Festival Retrospective template offers a unique and engaging approach to retrospectives by framing the session as a festive event. It provides elements for reflecting on past experiences, celebrating achievements, and setting goals for the future. This template enables teams to foster a positive and celebratory atmosphere, encouraging open communication and collaboration. By promoting a festive spirit, the Festival Retrospective empowers teams to strengthen bonds, boost morale, and drive continuous improvement effectively.
Resource Management Gantt Chart
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Strategy, Planning
Efficient resource allocation is crucial for project success. The Resource Management Gantt Chart template helps you plan and manage your resources effectively. Use it to track the availability and allocation of personnel, equipment, and materials throughout your project. This template ensures resources are optimally utilized, reducing waste and avoiding delays, providing a clear overview of assignments and workload balance.
⚓️ Midnight Sailboat Retrospective
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Retrospectives, Meetings, Agile Methodology
The Midnight Sailboat Retrospective template offers a metaphorical journey through past experiences and future aspirations, likening the retrospective process to a midnight sailboat voyage. It provides elements for reflecting on challenges faced, lessons learned, and goals for the future. This template enables teams to navigate uncertainties, chart a course for success, and foster a culture of resilience. By promoting reflection and metaphorical thinking, the Midnight Sailboat Retrospective empowers teams to overcome obstacles, embrace change, and sail towards their goals effectively.
All-in-one PI Planning
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Agile
The All-in-one PI Planning template streamlines the SAFe Program Increment (PI) Planning process by providing a comprehensive framework for teams to collaboratively plan and align on objectives and dependencies. It integrates essential elements such as PI Objectives, Team Breakouts, and Program Board, enabling teams to visualize, prioritize, and coordinate work effectively. This template empowers Agile Release Trains to deliver value predictably and efficiently, driving alignment and synchronization across the organization.
Timeline Meeting
Works best for:
Timeline, Planning
The Timeline Meeting template is tailored for planning and conducting meetings with a focus on time management. It helps you set clear agendas, allocate time for each topic, and keep track of discussion points. This template ensures your meetings are productive and stay on track.