Vendor Management Specialist

About the Team

Our P2P team is dedicated to handling everything from scoring the best deals to ensuring bills are paid on time, all while keeping things running smoothly behind the scenes. Our mission is to make sure Miro gets what it needs, when it needs it, without breaking the bank. At the same time, we prioritize preventing fraud, building strong relationships with our vendors, and maintaining full compliance with all regulatory and internal standards. We’re here to ensure seamless procurement operations, effective cost management, and a secure, trusted vendor ecosystem.

About the Role

We're on the hunt for a Procurement Operations Specialist to help us manage Vendor Master Data. You'll keep vendor records accurate and secure, prevent fraud by checking bank details, and maintain all the necessary documentation. You'll also work with our Security team to categorize vendors based on risk and compliance, handle contract archiving, and manage key vendor documents. Plus, you'll be the main point of contact for vendor communication, onboarding, and regular updates.

What you’ll do

Vendor Master Data Management:

• Manage vendor records in ZIP and NetSuite, including setups, updates, and deactivations, while ensuring compliance with tax and regulatory standards
• Implement fraud prevention measures by verifying bank details and other critical vendor information
• Conduct periodic cleanups of vendor and bank records in collaboration with Treasury and Accounts Payable to ensure data accuracy and alignment
• Conduct periodic reviews and vendor records maintenance to ensure ongoing accuracy and compliance

Vendor Communication and Onboarding:

• Manage all communications with vendors, ensuring clear and effective information exchange
• Oversee vendor onboarding, collecting and verifying required documentation such as tax forms, compliance certifications, and banking information
• Provide training and support to vendors on using our portal and adhering to our procurement processes
• Act as the primary point of contact for vendors, providing support, resolving issues, and ensuring adherence to procurement policies

Contract and Documentation Management:

• Send contracts for signature via DocuSign
• Maintain an organized repository of vendor documents, including contracts, tax forms, and compliance certifications

Support and Coordinate Across Teams:

• Help out Miro teams in different time zones and hub
• Keep things moving across departments to get tasks done on time

What you’ll need

• You have experience with Procurement or Vendor (Master Data) Management
• Attention to Detail: Accuracy is your thing. You make sure everything is spot-on, whether it's vendor records or purchase requests.
• Affinity for Numbers and Words: You’re comfortable running reports and crafting clear communications for vendors and stakeholders.
• Analytical Mindset: You enjoy digging into data to find trends and opportunities for process improvement.
• Passion for Efficiency and Innovation: You’re motivated to streamline workflows and embrace sustainable practices.
• Independent and Collaborative: You can manage your tasks independently but also work well with our global team.

What's in it for you

• Competitive equity package
• Health insurance for you and your family
• Help with relocation
• Breakfast, lunch, snacks, and drinks provided in the office
• Wellbeing benefit and WFH equipment allowance
• Annual learning and development allowance to grow your skills and career
• Opportunity to work for a globally diverse team
• Travel allowance for your commute