Process Map Template
Analyze and document your team’s processes and outcomes with the process map template.
Trusted by 65M+ users and leading companies
About the Process Map Template
A process map template is valuable to document, analyze, and better understand your team’s business processes and associated outcomes. This process map template is organized by stages to help you record the objectives, activities, and deliverables during each step of a process. Use the template to improve your team’s organization, productivity, and communication by coming to a shared understanding of any kind of process.
What is the purpose of process mapping?
You would never think about setting out into the unknown without a map. A process map is no different. Process mapping is an effective exercise to assess, document, or strategize around any plan or approach your team might have. By breaking down the objectives, activities, and deliverables at any stage of a project, you can gain insight into whether you are on track or effectively working through a problem.
When to use the process mapping template
This process map template is set up to help teams increase efficiency. By seeing a process laid out on the page, teams can identify areas for improvement: how to streamline the process, improve communication, and create better documentation. Use process mapping tools when you need to assign stakeholders, define ownership and boundaries, clarify responsibilities, and establish metrics.
How to use the process map template
The goal of process mapping is to break down your project so that your teammates understand your objectives and how you plan to achieve them. By dividing the project into stages, you can avoid misunderstandings and ensure everyone is aligned before moving forward. Follow these steps to use the process map template:
Step 1: Define your goal
What is the problem you would like to solve? What’s the process you would like to visualize?
This is the time to think big. As you advance through your process map template, you’ll spend more and more time cutting your project up into bite-sized chunks. For now, though, feel free to set a broad goal.
Step 2: Brainstorm
What steps will you need to take to solve this problem? How will the process unfold?
Don’t get too bogged down in the order you must undertake the process. Focus on getting all the steps down on the board. Think about the stakeholders you will need to involve in this project. You can also brainstorm resources you’ll need to get the job done.
Step 3: Define success
How will you know when you’ve solved the problem? When is the process over?
Many teams skip this step, but it’s important not to neglect it. By defining clear metrics for success ― or even just a stopping point ― you give yourself something to work toward.
Step 4: Put things in order
What steps will you take to solve the problem? What is the order in which you must work to make sure the process gets done?
Now is the time to think linearly. Take all the raw material from your brainstorm and start putting things in order. If it’s too daunting to work linearly, start by defining what you’ll need to do first and last, and then work on everything in between.
Step 5: Draw it out
What does the problem look like? How can you visualize the process?
It’s time to put your process map template to work. Start by creating a key. The key should contain symbols that you’ll use throughout the process map.
You might need symbols representing activities, inputs, outputs, decisions, and endpoints. Use a system that is intuitive and scalable. For example, many people like to use arrows to indicate the flow of decision-making.
Step 6: Review the map
Are you in a good position to solve the problem? Does the process map look actionable and digestible?
Invite stakeholders to interrogate the map. Pay close attention to possible redundancies, bottlenecks, and problems with workflow. Go over each step to make sure they flow logically from one another. It might help to return to the documents from your brainstorm and make sure nothing was lost in translation.
What are the different types of process maps?
There are a few types of process maps that you can use: SIPOC map (Supplier, Input, Process, Output, and Customer), Deployment map, Swimlane map, and Value Stream Map. Each of these serves a different purpose for your organization and will produce additional insights into your business process mapping.
What are the three benefits of creating a process map?
When you have a process map template, you can quickly identify which stages in the process need automation and improvement. You can bring clarity to the current process status and communication between teams and departments.
What is a process map in project management?
The process map can help you visualize activities within any process. Project managers usually use it to know which steps are required to complete a project or workflow.
Get started with this template right now.
Outcome Mapping Template
Works best for:
Diagrams, Mapping, Project Management
Use Miro’s outcome mapping template to improve your operational efficiency. Outcome mapping will help you visualize all the possible strategic outcomes for your upcoming project, allowing you to see into the black box to identify any potential challenges along the way.
Gap Analysis Template
Works best for:
Marketing, Strategic Planning, Business Management
Consider your team’s or organization’s ideal state. Now compare it to your current real-world situation. Want to identify the gaps or obstacles that stand between your present and future? Then you’re ready to run a gap analysis. This easy-to-customize template will let your team align on what obstacles are preventing you from hitting your goals sooner, collaborate on a plan to achieve those goals, and push your organization toward growth and development. You can focus on specific gap analyses — including for skills, candidates, software, processes, vendors, data, and more.
Daily Schedule Template
Works best for:
Planning, Project Management
The Daily Schedule Template is a vital tool for managing daily routines efficiently. It helps plan and organize tasks, appointments, and priorities with great precision. Its adaptability allows users to allocate time efficiently, adjust schedules as per changing priorities, and navigate the day with ease. With this template, individuals can integrate daily activities with their broader goals, contributing meaningfully to their overall success.
About Me Template
Works best for:
Meetings, Operations, Management
The About Me Template is a comprehensive tool designed to help individuals compile and present both personal and professional details. One of its standout benefits is the structured format, which not only ensures a polished and professional appearance but also lets users convey their narratives with clarity and consistency, making a memorable impression on viewers.
SMART Goals Template
Works best for:
Prioritization, Strategic Planning, Project Management
Setting goals can be encouraging, but can also be overwhelming. It can be hard to conceptualize every step you need to take to achieve a goal, which makes it easy to set goals that are too broad or too much of a stretch. SMART is a framework that allows you to establish goals in a way that sets you up for success. SMART stands for Specific, Measurable, Attainable, Relevant, and Timely. If you keep these attributes in mind whenever you set goals, then you’ll ensure your objectives are clear and reachable. Your team can use the SMART model anytime you want to set goals. You can also use SMART whenever you want to reevaluate and refine those goals.
Team Charter Template
Works best for:
Meetings, Workshops, Team Meetings
A team charter is a document that outlines your team’s purpose and objectives, as well as steps you will take to reach your goals. The team charter illustrates the focus and direction for all team members. When created collaboratively, the team charter is a great way for individuals to feel even more connected to one another within the group. A team charter template is useful when you’re first establishing a new team, adding new members to an existing team, or when you need to better align regardless of your team’s tenure.