Effective Meeting Template by Zoom
Transform your Zoom meetings into creative, dynamic sessions with Zoom’s Effective Meeting Template. Say bye to boring online meetings!
Trusted by 65M+ users and leading companies
About the Zoom Effective Meeting Template
Zoom, a communication platform, created this template to improve everyone’s online meeting experiences. The Zoom Effective Meeting Template allows teams to get creative and improve their overall meeting dynamics.
What is Zoom’s Effective Meeting Template?
The Zoom Effective Meeting Template is composed around the 3A’s of effective meetings:
Agenda: effectively organize talking points so everyone knows why they are there.
Attendees: who will be attending your meeting.
Action items: note the next steps and document what’s been discussed.
These three focus areas ensure meetings are productive and efficient. When people have a clear direction on how the meeting will be led and what needs to be discussed, it’s easier to keep everyone focused and engaged.
Besides the 3A’s, here are other sections included in the Effective Meeting Template:
Icebreaker: icebreakers help you feel the room and get people active on the board.
Group activity frame: if you need to run a quick workshop, brainstorm, or voting session, use this frame.
Reflection: at the end of the meeting, use this frame to request feedback and run a quick retro. Note: it can be done async if needed.
Benefits of Zoom Effective Meeting Template
When you use this template, you organize your meetings more effectively, giving room and space for people to focus on what’s being discussed. In addition, everyone at the meeting has a starting point to guide themselves throughout the session and better understand the work moving forward.
Other benefits of using the Effective Meeting Template:
Manage time more efficiently, respecting everyone’s availability.
Give people a clear purpose so that they can prepare for the meeting.
Select meeting participants more effectively, where everyone knows their role at the meeting and why they are there.
How to use Zoom’s Effective Meeting Template
First, select the ready-made template and add it to your board. Share the link with everyone or use the Miro Zoom integration to run the meeting more seamlessly.
On customizing your template:
Add an icebreaker of your choice. Go to Miro’s template picker.
Add any relevant documentation or artifacts you might need for the meeting.
If you want to run an activity, check out some great suggestions for running collaborative meetings.
Pro tip: save the board and have it as a template for future meetings. You can add as many frames as you need on Miro’s infinite canvas.
How do you conduct an effective meeting?
Make sure you have the following: meeting agenda, right attendees, and action items in place. These three key areas make it easier for everyone to understand the purpose of the meeting, their roles, and the next steps.
How do you make a Zoom call interesting?
When setting up a Zoom call, ensure everyone has the agenda and the board link to work with. As a facilitator, always have your video on and share your screen if you are all working together on the same document or board. Use the Effective Meeting Template to organize your meeting and ask for feedback so you know what to improve next time. Good luck!
Get started with this template right now.
Simple Presentation Template
Works best for:
Presentations
Designed to remove the clutter and communicate the most important information in a clear and visually appealing way, our Simple Presentation Template will keep your audience’s eyes glued to the screen and their ears tuned into your voice — without having to add any fancy bells or whistles.
Workshop and Meetings Energizers Template
Works best for:
Icebreakers, Meetings
Begin every online session by engaging people right away with workshops and meeting energizers.
Quick Retrospective Template
Works best for:
Education, Retrospectives, Meetings
A retrospective template empowers you to run insightful meetings, take stock of your work, and iterate effectively. The term “retrospective” has gained popularity over the more common “debriefing” and “post-mortem,” since it’s more value-neutral than the other terms. Some teams refer to these meetings as “sprint retrospectives” or “iteration retrospectives,” “agile retrospectives” or “iteration retrospectives.” Whether you are a scrum team, using the agile methodology, or doing a specific type of retrospective (e.g. a mad, sad, glad retrospective), the goals are generally the same: discovering what went well, identifying the root cause of problems you had, and finding ways to do better in the next iteration.
Critical Design Review Presentation Template
Works best for:
Presentations, UX Design
Use this template to finalize the design phase of a project. Keep all team members on the same page and ensure that your team’s technical efforts are on track.
Parking Lot Matrix Template
Works best for:
Project Management, Ideation, Meetings
When the creative energy is flowing, a workshop or meeting will yield a lot of new ideas — but not all are on-topic or currently feasible. Roll them right onto a parking lot matrix, a simple, effective tool for separating the best ideas from those that are promising but could use more research or discussion. This template will let you easily make your own parking lot matrix, which will come in especially handy during long meetings (and when you have teammates who tend to go off-topic).
Hiring Process Template
Works best for:
Operations, Org Charts, Kanban Boards
Having a hiring process in place simplifies that process each step of the way, from recruiting for the position to making finalizing offers. This simple, effective template will give you a straightforward, high-level view of where employees are as they move from applicant to new hire.