Team Meeting Agenda Template
Keep your team meetings on track and on-topic with our Team Meeting Agenda template.
Trusted by 65M+ users and leading companies
About the Team Meeting Agenda template
Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:
Review progress against team OKRs (objectives and key results)
Share relevant project updates
Discuss productivity or progress roadblocks and potential solutions
Brainstorm for ideas or projects
Recognize individual efforts and celebrating team wins
This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning.
What is a team meeting agenda?
Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:
Planning details like the date, time, location, and who needs to attend
A person to lead the meeting
Topics to discuss
Action items
Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.
Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda.
Create your own meeting agenda
Setting up your own meeting agenda is easy. Get started by selecting the team meeting agenda template, then take the following steps to make it your own:
Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.
Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.
Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.
Document talking points. Use the template to assign discussion topics to attendees and indicate their time slots.
Kick off the meeting and start adding notes. Begin taking notes of what's discussed during the meeting. To stay on track, try timeboxing using Miro’s countdown timer.
Record the outcome. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting.
Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.
What should be included in a team meeting agenda?
A Team Meeting Agenda template can be very flexible, but some things are fundamental for running a successful meeting: goals, topics, time slots, and outcome. If you include these things, you and your team can easily align on projects with the meeting agenda template, set clear expectations, and run the meeting more efficiently.
Get started with this template right now.
5W2H Template
Works best for:
Project Management
The 5W2H template is a tool used in project management and analysis to break down information systematically. By addressing the who, what, when, where, why, how, and how aspects of the issue, the template ensures that no critical detail is overlooked. The analysis enhances problem-solving and communication within teams. The structured nature of the template streamlines decision-making maintains focus, and helps achieve project goals.
Status Report Template
Works best for:
Project Management, Documentation, Strategic Planning
A status report provides a snapshot of how something is going at a given time. You can provide a status report for a project, a team, or a situation, as long as it emphasizes and maps out a project’s chain of events. If you’re a project manager, you can use this report to keep historical records of project timelines. Ideally, any project stakeholder should be able to look at a status report and answer the question, “Where are we, and how did we get here?” Use this template as a starting point to summarize how something is progressing against a projected plan or outcome.
Product Launch Lifecycle
Works best for:
Product Management, Planning
The Product Launch Lifecycle template guides product managers through the stages of launching new products. By outlining pre-launch, launch, and post-launch activities, this template ensures comprehensive product launch planning and execution. With sections for defining launch objectives, identifying target audiences, and tracking performance metrics, it facilitates coordinated efforts across marketing, sales, and product teams. This template serves as a roadmap for successful product launches, maximizing market impact and customer adoption.
The Product Storyboard
Works best for:
Product Management, Planning
The Product Storyboard template enables product managers to visualize product experiences and user journeys. By mapping out key touchpoints, interactions, and scenarios, this template helps teams understand user needs and pain points. With sections for defining user personas, storyboarding user flows, and capturing feedback, it supports iterative product design and validation. This template serves as a storytelling tool for communicating product visions and guiding product development efforts towards delivering exceptional user experiences.
Meeting Agenda Template
Works best for:
Business Management, Meetings, Workshops
A detailed, clear agenda — that’s what separates meetings that go completely off the rails from those where goals are met and things get done. So grab this template and set a meeting agenda that lays out expectations for before, during, and after the meeting. It’ll enable participants to get prepared beforehand and empower you to stay on-task and identify when the discussion is complete. (Tip: Plan ahead to send out your meeting agenda at least 24 hours before the meeting.)
Project Timeline Template
Works best for:
Project Management
The Project Timeline Template simplifies project management. Illustrating tasks, milestones, and deliverables on a calendar visually shows teams a project's progression. One of its standout benefits is its ability to foster clarity. With this template, project milestones are translated into an easily digestible format, enabling team members to quickly comprehend the entirety of the project's scope and sequence, thereby enhancing productivity and reducing potential misunderstandings.